United Nations Office on Drugs and Crime Programme Assistant Jobs in Kenya

United Nations Office on Drugs and Crime Programme Assistant Jobs in Kenya

Posting Title: Programme Assistant, G5

Job Code Title: Programme Management Assistant

Department/Office: United Nations Office on Drugs and Crime

Duty Station: Nairobi

Posting Period: 09 September 2022 - 08 October 2022

Job Opening Number: 22-Programme Management-UNODC-190574-R-Nairobi (O)

Staffing Exercise: N/A

Responsibilities

Within limits of assigned authority, the Programme Assistant will be responsible for the following specific duties:

Assist in the coordination of the CCP project planning and preparation work for the CCP activities, project proposals and receipt of relevant documentation for review and approval.

Compile, summarize, and present basic information/data on specific CCP Programmes projects and related topics or issues.

Review project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.

Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.

Assist in the processing of travel requests, and travel arrangements for consultants, meeting participants, training and study tours, as well as the completion of travel expense reports and other processes related to the travel.

Compile, summarize and enter data on project delivery; draft related status reports, identifying shortfalls in delivery, budget overruns, etc., and bring to the attention of management.

Draft correspondence on budget-related issues and prepare and update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.

Provide general office assistance; respond to complex information requests and inquiries; reviews, logs and routes incoming correspondence; set up and maintain files/records; organize meetings, workshops, handle routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.

Provide guidance/training to new/junior staff.

Perform other work-related duties as assigned.

Competencies

Professionalism

Has knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, programming and budgeting.

Teamwork

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others; ideas and expertise

Planning and Organizing

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Passing the Global General Service Test

(GGST) is a prerequisite, i.e. is required, for recruitment consideration in the General Services and related categories in the United Nations Secretariat.

Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.

The GGST is a proctored entry-level examination at the duty station.

Any travel expenses incurred in order to take the examination are the responsibility of the candidate and will not be reimbursed by the Organization.

Having passed the Administrative Support Assessment Test in English at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST

Work Experience

A minimum of five years of experience in programme or project administration, technical cooperation or related area is required.

Work experience with an Enterprise Resource Planning (ERP) system is required.

Work experience with SAP/Umoja is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.

For the position advertised, fluency in English, is required.

Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.

All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.

A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

How to Apply

For more information and job application details, see:

United Nations Office on Drugs and Crime Programme Assistant Jobs in Kenya

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