United Nations Office at Nairobi Programme Management Officer Jobs

The United Nations Office at Nairobi (UNON); is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP), the UN Human Settlements Programme (UN- Habitat) and Resident Coordinators System globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org) The post is located in the Business Continuity and Resilience Unit, Office of the Director, Division of Administrative Services. Under the direct supervision of the Director, the incumbent will be responsible for the following duties.

Responsibilities

1. Assisting UNON managers in evaluating, strengthening and implementing their Business Continuity Plans (BCP) by:

• Monitoring and analyzing new developments and/or new information related to risk management in collaboration with relevant members of safety and security, IT, and other operational units at UNON and ensure timely updates to BCP to address evolving threats;

• Elaborating and facilitating functional tests and exercises to validate and/or modify technical options identified in the plan, preparing related reports and initiating corrective actions in collaboration with the relevant operational units;

• Coordinating policy development on issues related to the practical implementation of BCP operations and providing strategic recommendations to UNON Senior Management to enhance organizational resilience;

• Coordinating the production of guidelines and information tools for references of all categories of staff, critical staff and managers and organizing dissemination and posting through the usual UN channels;

• Developing and conducting BCP training workshops;

• Support the Crisis Management Team (CMT);

• Managing BCP emergency stocks ensuring readiness for operational disruptions;

• Performing activities related to budget funding, programme preparation and submissions, progress reports and preparing documentation for audits.

2. Coordinating the implementation of Organizational Resilience Management System (ORMS) by:

• Providing information and guidance on ORMS framework and on BCP planning to emergency and BCP focal points of UN agencies based in Nairobi.

• Coordinating planning efforts with Security and Safety Services and other UNON emergency or crisis responders to reduce potential gaps or overlaps between plans and enhance continuum of preparedness under ORMS.

• Coordinating simulation exercises to test crisis management framework and improve crisis management procedures and BCP scenarios;

• Reviewing and maintaining ORMS documents and tools as reference for Crisis Management Team (CMT) during crisis;

• Assisting UNON services in developing or reviewing area specific crisis contingency plans when relevant/necessary;

• Integrating and/or adapting new UNHQ policies/standards as relevant and according to local circumstances;

• Providing expertise and support to UNON management, as required when a business disruption occurs and triggers BCP invocation;

• Managing audit response and compliance guidance and training, facilitating implementation of the ORMS and Enterprise Risk Management (ERM) in UNON in line with UN frameworks.

3. Acting as focal point for UNON Enterprise Risk Management (ERM), and as a focal point for Warden System:

• Leading and coordinating annual evaluations, aligned to senior management priorities;

• Maintaining and coordinating UNON risk registers in Umoja module;

• Representing UNON as necessary in Secretariat activities and events on ERM;

• Providing expert guidance to UNON services in identifying and documenting all levels of risk;

• Provide support to the UNON Warden System and act as focal point for managing and updating staff movement data;

• Manage the appointment, training and oversight of UNON Wardens;

• Liaise as required with DSS, Office of the Director-General and other stakeholders.

4. Acting as internal evaluation focal point:

• Leading the development and implementation of UNON evaluation work plan, including the monitoring of delivery timelines; and recording progress on the work plan and evaluation tracker tool;

• Coordinating the planning, design (Terms of Reference), management, roll out, reporting and ensuring follow-up of internal evaluations in accordance with UNON evaluation policy, ensuring compliance with UN evaluation Administrative Instructions and guidelines;

• Managing consultants and facilitating induction to UNON organization, sub-programmes and stakeholders;

• Providing guidance and assistance with documentation to stakeholders throughout the evaluation process as appropriate;

• Ensuring the tracking of recommendations and of management response and action plans, and that these are incorporated in programme planning and budget plans.

5. Provide supervision to the Administrative Assistant supporting the unit.

6. Performing other duties as may be assigned.

Work Experience

A minimum of seven (7) years of progressive experience in the area of crisis, risk, disaster and organizational resilience management as well as experience in the development and implementation of business continuity plans in international organizations is required.

Experience in emergency preparedness and response, crisis communication and support in the United Nations system or other multinational entity is required.

3-5 years of experience in evaluation or a related area, preferably within the UN or a similar international organization is desirable.

Knowledge of UN evaluation policies and related procedures is desirable.

Two (2) years or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required and knowledge of French is desirable. Knowledge of another official United Nations language is desirable. NOTE: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and " Knowledge of" equals a rating of " confident" in two of the four areas.


How to Apply

For more information and job application details, see; United Nations Office at Nairobi Programme Management Officer Jobs in Kenya

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