United Nations Office at Nairobi Intern - Human Resources Assistant Jobs in Kenya

United Nations Office at Nairobi Intern - Human Resources Assistant Jobs in Kenya

Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. UNON supports programme implementation of the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services.

This post is in the Talent Development Unit, Talent Management Centre, of the Human Resources Management Service (www.unon.org).

The Talent Development Unit internship is for 6 months.

In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

The work hours during the internship shall be determined based on individual discussion between the intern and the supervisor(s) taking into consideration the minimum requirements of the Organization and the time difference between the hosting office and the location of the intern

The Internship is UNPAID and full-time.

Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.

Under the supporting supervision of the Chief, Talent Development Unit and delegated Human Resources Assistant, the intern will:

Provide support to the Global internship management process.

Maintain files, materials, information, schedules, and related data.

Support the induction process and check out briefings for national and international UNON/UNEP & UN Habitat interns.

Assist in the job opening process, evaluation, and screening of applicants in accordance with the eligibility process.

Assist in the coordination of the onboarding and induction process of new interns by assisting the recruitment managers with shortlisting suitable candidates, scheduling and coordinating interviews, and sending acceptance letters.

Manage email correspondence and preparation of contract extension and renewal documents.

Coordinate the exit process of interns

Research and prepare various statistical and qualitative reports, studies, correspondence, and background

Assist in processing HR data analytics and presenting reports using data visualization techniques and communicate results to and ideas to key decision makers.

Assist in research and development of statistical data models for data analysis.

Assist in coordination of mandatory learning of staff.

Assist in the training and certification process of staff members.

Participate in meetings and perform other tasks as may be required by the office.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors' language, tone,

style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

Education

Applicants must at the time of application meet one of the following requirements:

Be enrolled in a graduate school programme (second university degree or equivalent, or higher);

Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);

Have graduated with Bachelor's degree, Masters, PhD or equivalent

Be computer literate in standard software applications (Microsoft Office).

Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.

Preferred Areas of Studies:

A completed or ongoing (final year) University degree in Human Resources Management, Business Administration, or other related fields.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Experience in administrative processes especially pertaining to human resources is required.

Experience in research and development of statistical data models for data analysis is desirable.

Experience in maintaining files, materials, information, schedules, and related data is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in written and oral English is required. Knowledge of another official United Nations language is an advantage.

How to Apply

For more information and job application details, see; United Nations Office at Nairobi Intern - Human Resources Assistant Jobs in Kenya

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