United Nations Office at Nairobi Human Resources Assistant Jobs in Kenya

United Nations Office at Nairobi Human Resources Assistant Jobs in Kenya

Posting Title: Human Resources Assistant (Multi post), G5

Job Code Title: Human Resources Assistant

Department/Office: United Nations Office at Nairobi

Duty Station: Nairobi

Posting Period: 18 August 2022 - 16 September 2022

Job Opening Number: 22-Human Resources-UNON-188131-R-Nairobi (O)

Staffing Exercise N/A

Responsibilities

Recruitment & Placement:

Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.

Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.

Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.

Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.

Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).

General:

Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.

Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.

Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/ records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.

Prepares written response to queries concerning HR related matters.

Supports in HR-related training for new staff in the unit.

Assists in the organization and conducts of training courses and workshops.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Ensures that requirements and background information used for data analysis are documented.

Performs other related duties as required.

Competencies

Professionalism

Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting.

Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.

The ability to perform analysis, modeling and interpretation of data in support of decision-making.

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time

and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Completion of High school diploma or equivalent is required. Supplemental training in human resources, administration or related area is required.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

Work Experience

A minimum of five (5) years of progressive work experience in human resources, administration or related field is required.

Experience in the recruitment of staff is desirable.

Experience in the use of recruitment tools like PeopleSoft or Inspira is desirable.

Experience in using Enterprise Resource Planning (ERP) systems such as SAP is desirable.

Work experience of one (1) year or more in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.

For the post advertised, fluency in oral and written English is required.

Knowledge of another official United Nations language is an advantage.

Note

"Fluency equals a rating of "fluent" in all four areas (read, write,speak, understand) and " Knowledge of" equals a rating of " confident" in two of the four areas.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone or teleconference.

How to Apply

For more information and job application details, see: ( United Nations Office at Nairobi Human Resources Assistant Jobs in Kenya)

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