United Nations Mission in the Republic of South Sudan Transport Assistant Jobs in South Sudan

United Nations Mission in the Republic of South Sudan Transport Assistant Jobs in South Sudan

Org. Setting and Reporting

This position is located in United Nations Mission in South Sudan (UNMISS) duty Station Juba. The Transport Assistant will report to the Fleet Operations Officer

The United Nations Mission in South Sudan (UNMISS) was initially established for a period of one year from 9 July 2011, under Security Council Resolution 1996 (2011), with the intent to renew for further periods as needed.

Since then, UNMISS has been renewed consistently with the Security Council determining that the situation in South Sudan continues to pose a threat to international peace and security in the region.

Currently, under Resolution 2625 (2022), the Council has extended the UNMISS mandate until 15 March 2023.

Responsibilities

Under the Supervision of the Fleet Operations Officer, the Transport Assistant will be responsible to perform the following duties:

• Monitor Heavy Transport Unit (HTU) staff attendance, prepare daily and monthly reports. Track staff leave and advise the unit Supervisor on manpower and Vehicle availability.
• Prepare task orders for the HTU convoys in liaison with Freight Planning Unit (FPU) of MOVCON.
• Assist in vehicle tasking for the Internal mission requests submitted to HTU.
• Prepare staff rosters for the unit which includes planning convoy and daily office deployment.
• Ensure that vehicle maintenance is carried out as scheduled and maintain updated records of vehicle maintenance.
• Assist in travel arrangements for staff on duty i.e., preparation of official leave with travel, travel requests, Movement of Personal (Mop’s), Accommodation requests and security clearances. Follow up on travel claims for HTU Staff.
• Monitor stocks of office supplies, PPE for unit staff, and place orders when necessary.
• Create and update records ensuring accuracy and validity of information. (e.g., Driving permits for HTU staff/drivers, vehicle, and staff details in UMOJA)
• Manage phone calls and correspondence (e-mail, letters, packages etc.) for the unit
• Coordinate with other units to ensure timely service delivery in compliance with Transport established policies.
• Submit timely reports as assigned.
• Maintain files to keep track of important documents and perform data entry as required.
• Perform receptionist duties when needed
• May perform other related duties as directed by the supervisor.
.

Competencies

Professionalism:

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school or equivalent Diploma is required.

Job - Specific Qualification

Certificate in Business Administration is desirable.

Training certificate in Transport, Fleet management, logistics and related field is desirable.

Work Experience

At least Five years of relevant work experience in Transport, fleet Management, logistics or related area is required.

Valid National Driving license (C and/or CE category) is required.

Good working Computer Knowledge is desirable

Experience in organizing and executing office work in the UN or similar organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Fluency in Arabic is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

How to Apply

For more information and job application details, see; United Nations Mission in the Republic of South Sudan Transport Assistant Jobs in South Sudan

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