United Nations Mission in the Republic of South Sudan Supply Assistant Jobs in South Sudan

United Nations Mission in the Republic of South Sudan Supply Assistant Jobs in South Sudan

Org. Setting and Reporting

This position is located in the Warehouse and Commodity Management Section of the United Nations Missions in South Sudan (UNMISS), Juba. The Supply Assistant will report to the Warehouse Supervisor or his/her designated official.

Responsibilities

Within the delegated authority of the Warehouse Supervisor, the Supply Assistants will be responsible for the following duties:

Receive authorized on-line registration for stores' supplies from Chiefs of Sections and Heads of Units; verifying requisitions in accordance with sections' / units' monthly requirements.

Assist in monitoring stock of inventories in the warehouses; conduct regular stock taking of inventories in the warehouses; inform the supervisor on discrepancies observed and on supplies which require stock replenishment in a timely manner.

Assist in raising requisitions for services and items required by the supply stores; coordinate with offices and sections about the requests received. Follows-up provide updates of requisitions status on a regular basis.

Assist Receipt and Inspection (R&I) Unit in receiving and inspecting goods delivered by vendors and managed by Supply Chain. Prepare internal R&I reports for goods in the Centralized Warehouses.

Assist in conducting periodic inventory of UN Non-Expendable property and attractive property managed by Centralized Warehouses and update records in the system by processing issue vouchers to individual end users of UN property for purpose of transparency and accountability.

Assist in preparing write-off requests for property which is lost, obsolete or damaged.

Assist in raising request for write-off in the system.

Identifies issues and implements solutions as instructed by the supervisor.

Assist in preparing relevant inventory reports from the system.

Maintains and monitor relevant database (e.g. stock levels of various commodities). Provides advice on technical matters to the supervisor.

Organize and maintains files of related transactions.

Performs other duties as required.

Competencies

Professionalism:

A comprehensive grasp of assets management and accounting practices;

Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns;

Shows persistence when faced with difficult problems or challenges; remains calm

in stressful situations.

Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:

Develops clear goals that are consistent with agreed strategies;

Identifies priority activities and assignments; adjusts priorities as required;

Allocates appropriate amount of time and resources for completing work;

Foresees risks and allows for contingencies when planning;

Monitors and adjusts plans and actions as necessary;

Uses time efficiently.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals;

Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others;

Places team agenda before personal agenda;

Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;

Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Have a valid general/heavy-duty driving license is required.

Diploma/Certificate in Logistics/Supply Chain /Warehouse Management or related fields is desirable.

Proven computer skills and training in software applications such as Outlook, Word and Excel is desirable.

Work Experience

A minimum of three (3) years of work experience in inventory and supply management, property management, logistics, procurement, warehousing, or related area is required.

Relevant field experience in international or UN peacekeeping operations is required.

Experience in operating fork-lift is desirable.

Knowledge of ERP/Umoja/SAP database is desirable.

Languages

English is the working language of the United Nations Secretariat.

For the position advertised fluency in oral and written English is required.

How to Apply

For more information and job application details, see; United Nations Mission in the Republic of South Sudan Supply Assistant Jobs in South Sudan


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