United Nations Mission in the Republic of South Sudan Human Resources Assistant Jobs in South Sudan

United Nations Mission in the Republic of South Sudan Human Resources Assistant Jobs in South Sudan

Org. Setting and Reporting

This position is in the Human Resources Management Section of the United Nations Mission in South Sudan, Juba. Juba is classified in the "E" category and as a non-family duty station. The incumbent reports to the Chief, Human Resources Management Section

Responsibilities

Recruitment and Placement:

• Assists in reviewing draft job openings ensuring that the evaluation criteria and responsibilities are in line with individual job descriptions;

• Assists with the review of applicants to ensure that candidates meet eligibility criteria, including requirements stated in the job openings;

• Initiates and follows-up on reference checks, in respect of academic verifications and employment records, ensuring the completion of the pre-recruitment formalities;

• Initiates and prepares offer of appointment, including Statement of Emoluments, for review by the Human Resources Officer;

• Assists with the scheduling and coordination of assessment of candidates, including written assessments; competitive recruitment examinations and Competency Based Interviews;

• Maintains up to date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters;

• Advises staff and selected candidates on visa procedures and requirements.

Administration of Entitlements and Benefits:

• Advises staff on the application and implementation of HR policies, procedures, regulations and rules concerning entitlements and benefits;

• Reviews and maintains time and attendance records of staff, processing leave requests, liaising with Sections and staff in cases of discrepancies;

• Reviews and processes entitlements and benefits related actions in HRIS and ERP;

• Assists with the monitoring and documentation of issues related to conditions of service of staff and advises the supervisor of any developments;

• Conducts research and prepares written responses to queries related to HR matters.

Performance Management and Staff Development:

• Assists with guiding staff on performance management and staff development, monitoring compliance as required;

• Assists in the development of career development programme to support staff members career needs;

• Assists in the organization and conduct of training courses and workshops in consultation and coordination with Training Units;

• Researches on the specific career needs of staff and make appropriate recommendations and staff development plans in line with the HR work-plan;

• Assists with the development and conducting courses related to general and human resources management needs.

Travel and Visa Issues

• Provides advice and guidance to personnel on visa related issues and the South Sudan government requirements for issuance of visas.
Prepare note verbale request to the South Sudan Ministry of Foreign Affairs for personnel entry visa approval.

• Liaises and coordinate with the Ministry of Foreign Affairs, and immigration authorities on the submission and issuance of single and multiple entry visas for all mission personnel.

• Works collaboratively with the national security office for visa clearances of the mission uniformed personnel. Maintain day to day follow-up of visa requests with the immigration authorities until approval is received.

• Review personnel passports and supporting documents prior submission to the South Sudan immigration authorities to obtain visa stamps.
Daily update, input, and maintenance of personnel visa request information in excel.

Prepare note verbale to US Embassy for G.4 visas request

Log all visa approvals received in the visa data base system

Dissemination of visa approved documents to the concerned parties as required.

General:

• Assists with

the monitoring of staff related costs and expenditures in ERP and alerts the Supervisor on any projected shortfall.

• Ensures post management is conducted in line with established standard procedures and that Managers and staff are adequately advised and briefed on post related actions;

• Undertakes research on a range of HR related issues and prepares notes/reports;

• Assists with the compilation and preparation of statistical reports on HR related areas;

• Conducts exit Interviews for separating staff and assists him/her in final arrangements;

• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications;

• Initiates required actions with regard to various HR related transactions, including budget and financial transactions concerning HR issues for review by the Supervisor;

• Prepares and drafts written response to queries concerning HR related matters;

• Assists with reviewing and processing requests for classification, advising and answering queries on classification procedures and processes;

• Assists in providing documentation and background materials relating to classification;

• Trains and provides supervision to new and lower-level staff in the unit.

• Performs other duties as required

Competencies

Professionalism:

Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter.

Client Orientation:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems.

Communication:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Education

High school diploma or equivalent is required

Work Experience

A minimum of five (5) years of progressively responsible experience in human resources management, administrative services or related area is required.

Experience in working with clients from diverse backgrounds and have good interpersonal communication skills is required.

Experience in processing of visa applications with governmental authorities and embassies is desirable.

Experience in application of UN Staff Rules and Regulations in operational environment, including administration of a broad range of entitlements and benefits is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

How to Apply

For more information and job application details, see; United Nations Mission in the Republic of South Sudan Human Resources Assistant Jobs in South Sudan


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