United Nations Mission in the Republic of South Sudan Finance and Budget Officer Jobs in South Sudan

United Nations Mission in the Republic of South Sudan Finance and Budget Officer Jobs in South Sudan

Org. Setting and Reporting

This position is located within the Budget and Finance Section of the United Nations Mission in the Republic of South Sudan, Juba. Juba is classified in the "E" category and as a non-family duty station. The Finance and Budget Officer will report directly to the Budget and Finance Officer P-4 with an overall guidance provided by the Chief of Budget and Finance Section.

Responsibilities

Within delegated authority, the Finance and Budget Officer will be responsible for the following duties:

• Prepare cost estimates and budget proposals, of Mission's resourcing requirements such as staff and non-staff requirements, including programmatic aspects and QIP's proposals; review, analyze and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs.

• Provide support to program/fund center managers across the Mission with respect to the elaboration of resource requirements for budget submissions.

• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established procedures.

• Ensure the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making; Provide support and guidance to fund center/program managers on budget implementation and corrective actions where necessary.

• Reviews and allocates to the respective Mission’s fund centers the initial 20% and, once approved by the Fifth committee, the remaining 80% of the Mission’s allotment advice for the implementation.

• Analyzes complex/unusual accounting transactions and open items in the accounting system and implement corrective actions.

• Prepares the monthly Human Resources’ Monitoring report by Section, which includes the budget consumption, the staffing incumbency status, and the gender statistics for staff on board.

• Reviews and reconciles various clearing accounts, investigate erroneous/invalid entries and take appropriate corrective accounting action.

• Advise and ensure that only valid year-end budget commitments confirming with established criteria are valid for carrying forward.

• Prepares staff members' entitlements including salaries, claims, danger pay, daily subsistence allowance, mission subsistence allowance, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e. g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework.

• Liaises with UNCT/OMT and manages MOU relationships between UNMISS and AFPs as well as constant monitoring and meetings with UNAFPs to ensure that the organization reduces the level of receivables, ensuring the cost recovery efforts are undertaken.

• Coordinates the review of implementation of the Mission’s acquisition plan.

• Analizes the GRIR accounts.

• Processes sales and service orders and the payment to local vendors and monthly individual contractor’s payroll.

• Act as a Certifying Officer under Financial Rule 105.5 or Approving Officer under Financial Rule 105.6 in adherence with the UN Regulations and Rules.

• Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the supervision/guidance of the Chief Budget and Finance Officer.

• In the absence of a Chief Budget and Finance Officer, oversee the daily operation of the Office.

• Carry out other duties as designed.

Competencies

Professionalism:

Knowledge in the use and application of the Organization's financial regulations and rules as well as accounting policies and practices. Ability to extract, interpret, and analyse a wide variety of data and to resolve data discrepancies and other problems. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter

Accountability:

Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments

Planning & Organizing:

Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Managing Performance:

Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Technical or vocational certificate in accounting, finance, budget or related fields is required.

Work Experience

At least ten (10) years of progressive experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or financial management is required.

Relevant experience in budgetary and financial administration working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) - or similar international organization or non-governmental organization in a conflict or post conflict environment is required.

Knowledge of UN financial rules and regulations is desirable.

Hands-on experience on financial ERP systems (i.e Umoja) is desirable

Knowledge of Business Planning and consolidation (BPC) platform or Results Based Budgeting (RBB) is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

How to Apply

For more information and job application details, see; United Nations Mission in the Republic of South Sudan Finance and Budget Officer Jobs in South Sudan


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