United Nations Mission in the Republic of South Sudan Contingent Owned Equipment Assistant Jobs in South Sudan

United Nations Mission in the Republic of South Sudan Contingent Owned Equipment Assistant Jobs in South Sudan

Org. Setting and Reporting

This position is located in Juba, within the Contingent Owned Equipment (COE) Unit under the umbrella of the Mission Support Centre in the United Nations Mission in South Sudan (UNMISS). Juba is classified as an “E” hardship duty station and a non-family duty station.

The Contingent Owned Equipment Assistant at this level reports directly to the Chief of the COE unit or the COE Operations Officer. This position supports the implementation and management of the MOUs in the field between the United Nations (UN), Troop Contributing Countries (TCCs) and Police Contributing Countries (PCCs).

Responsibilities

Under the direct supervision of the Chief of COE/MOU Management Unit the Team Leader/COE Assistant will perform the following duties:

• Assists Chief COE/MOU Unit as required with the preparation of briefing documents, ACABQ/Audit responses, budget preparation and any other related documentation; Maintains within the COE databases, inventories of COE held by all assigned formed units; Identifies in consultation with assigned unit staff, contingent commanders, and other appropriate mission and UNHQ staff, formed unit major equipment and self-sustained deficiencies and surpluses as compared to MOU requirements and recommend corrective action to meet agreed MOU or Mission operational requirements;

• Plan, in collaboration with Military and Police Command Staff, the COE Unit Inspection Program i.e., Arrival, Periodical, Operational Readiness, Repatriation and any other inspections necessary or required; Ensure the execution of the planned inspections in all assigned locations within the given timelines.

• Maintains up to date comprehensive documentary and electronic files/records on day-to-day activities relating to units and their inspections, archives records and documents according to the Mission Archive Plan, be the Point of Contact with the UNHQ COE Unit regarding COE Databases; e-COE System; Maintenance of unit MS Excel/Access Databases and provision of reports in other software as required;

• Briefs units on the requirements of the COE Manual in terms of COE and responsibilities for self- sustainment. Ensures that incoming units on rotation are fully briefed on the COE System on arrival, and are aware of their responsibilities;

• Plans a timetable of Verification Inspections with units and brief them on the preparations required, and the procedures to be followed; Manages, coordinates and supervises the work of Verification Inspection Teams in order to ensure effective and timely conduct of inspections;

• Briefs inspection teams on their duties and responsibilities pertaining to the inspection, and receives from them the necessary input for the preparation of the Verification Inspection Reports (VRs);

• Maintains up-to-date details of unit major and minor self-sustainment equipment in the UCM Database;

• Drafts in consultation with Chief COE/MOU Management Unit, inspection VRs, accompanying covering notes, major equipment details, other associated documents, and other reports, and obtains the necessary signatures from the appropriate authorities and ensures uploading the fully signed reports to the UCM system for the reimbursement purposes;

• Reports any loss or damage to COE that could be subject to reimbursement by the UN, Oversees the issuance of UN owned equipment and UN services provided to units which should be self-sustained, and reflect as necessary in verification reports for financial reimbursement;

• Maintains up-to-date Organization Charts on units detailing their organization by sub-units and deployment locations of vehicles, other major and minor equipment including crew served armaments;

• Coordinate and prepare the Key Performance Indicator (KPI) and the required input for the Mission Management Review Board (CMMRB) as directed by the Chief of Unit.

• Performs other duties as required.

Competencies

Professionalism: Knowledge of the Organization’s rules and regulations as they pertain to supply, purchasing and logistics. Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects.

Education

High School Diploma or equivalent is required.

Job - Specific Qualification

Certification/diploma or other supplemental academic/military qualifications is desirable.

Training in a logistics related discipline, i.e., transport, engineering, operations management, supply chain management or related field is desirable.

Work Experience

A minimum of eight (8) years of progressively responsible experience in managing logistics operations in the field is required.

Proven experience and ability to draft SOPs, briefs and reports is required.

Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

Proven experience in managing database is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

How to Apply

For more information and job application details, see; United Nations Mission in the Republic of South Sudan Contingent Owned Equipment Assistant Jobs in South Sudan

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