United Nations Mission in the Republic of South Sudan Administrative Officer Vacancy

United Nations Mission in the Republic of South Sudan Administrative Officer Vacancy; This position is located in the Office of the Chief of Staff of the United Nations Mission in South Sudan (UNMISS), duty station Juba. The incumbent will report to the Chief of Staff.


Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties:

Human Resource Management

• Effectively coordinates various human resource management activities such as recruitment, onboarding, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.

• In coordination with Human Resources Section, support personnel under OCOS to understand conditions of service, duties and responsibilities and entitlements under the Staff Rules and Regulations.

Budget and Finance

• In coordination with the Budget & Finance Unit, takes the lead with respect to the preparation and implementation of travel, training, consultancy budgets, ensuring that financial resources are utilized in accordance with the Programme and allotments issued.

• Defines requirements and work with sections with respect to improving budget reporting systems and cost-effective utilization of program resources. Supports the development of procedures to ensure that accounting and financial management controls are consistent with UN policy and practice in coordination with the Budget & Finance Unit.

• Supervises and/or provides guidance on financial administration and management information issues and practices.

• Provides analysis to support decision-making using relevant information and related tools.

• Provides guidance and leadership to junior staff.

General Administration

• Provides administrative support to the Office of the COS in the management of the Units/Sections under the COS.

• Oversees work related to procurement, billing and receipt of income from various services, operation travel program, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.

• Reviews adequacy of OCOS space requirements.

• Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.

• Actively participates in Committees/Boards as instructed by COS.

• Serves as the focal point for Audit issues in the Chief of Staff Pillar.

• Supports COS to review research requests in coordination with the Legal Affairs Unit.

• Supports in coordinating VIP visits.

• Performs other related work as required by COS and Senior Advisors.

Competencies

Professionalism:

1. Knowledge of administrative, budgetary, financial, and human resources policies and procedures.

2.Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluate skills to conduct independent research and analysis.

3. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

4. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, or related field. A first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience

1. At least five (5) years of progressively responsible experience in human resources, budget, finance, accounting, general administration, and field administrative operations is required.

2. Experience in field operations support is required.

3. Experience supporting conflict or post-conflict field operations in a location outside of a headquarters duty station is required.

4. A minimum of two years working experience in a Front Office is desired

Languages

1. English and French are the working languages of the United Nations Secretariat. For this position, fluency in English (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

How to Apply

For more information and job application details, see; United Nations Mission in the Republic of South Sudan Administrative Officer Vacancy

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