United Nations Mission in the Republic of South Sudan Acquisition Planning Officer Jobs in South Sudan

United Nations Mission in the Republic of South Sudan Acquisition Planning Officer Jobs in South Sudan

Org. Setting and Reporting

This post is in the Acquisitions and Requisitions Unit, Supply Chain Management Service of the United Nations Mission in South Sudan (UNMISS). The Acquisitions and Requisitions Unit reports directly to the Chief Property and Acquisition Management Section.

The incumbent leads and coordinates the demand planning, development, and management of the acquisition process for various services and commodities while considering suitable sourcing options, including global and regional systems contracts, local market conditions, logistics forecasting, determining inventory management policies, supply schedules, and prioritization of operational supply chain requirement.

Responsibilities

Within limits of delegated authority, the Acquisition Planning Officer will be responsible for the following duties:

• Supports the Chief of the Section in oversees work plans and supervises staff; establishes priorities and sets performance goals for staff; recommends and coordinates training programs; actively engages in management of duties performance and ensures the provision of management, guidance development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in their area of responsibilities; and, provides expert guidance and direction to new and/or junior staff;

• Coordinates with global/local integrated business planning and/or Mission Demand Planning oversight body regarding strategic mission objectives and Mission Priority Projects requiring support in terms of materials and services.

• Coordinates with technical sections/units on their projected demand ahead of budget formulation to establish the mission’s annual demand and acquisition plan based on mission priorities.

• Analyses budget projections and demand plans from technical units through review of stock holdings, consumption patterns, procurement cycle times, requirements and forecasts of internal and external customers;

• Coordinates with UN Global Service Centre (UNGSC) and /or UN Headquarters regarding the submission of the mission’s demand plan as input for the consolidated global acquisition plan;

• Integrates and monitors the implementation of the Mission Acquisition Plan; Coordinates with UNGSC and/or counterparts in other Missions on the availability of items prior to making decision to acquire new items either for replacement or additional requirements;

• Develops strategies and design innovative solutions, in coordination with Procurement Section, for implementation of the Mission Acquisition Plan, considering total value and cost of ownership in sourcing options, including global and regional system contracts, local market and other conditions, logistics forecasting, inventory holdings, consumption patterns, supply schedules, and ongoing assessment and prioritization of operational supply chain requirements;

• Serves as a senior acquisition planning expert with responsibility for the development and management of the acquisition plan of various services and commodities (e.g. information technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, office supplies, furniture and fixtures, accommodation and office equipment etc.), including demand and acquisition planning improvement initiatives and coordination of transportation requirements, service contracts requirements and maintenance plans of assigned services, taking into account different procurement methodologies, lead times and sourcing options available to the Mission;

• Plans, develops, reviews and evaluates internal controls over acquisition activities and support functions;

• Provides expert advice periodically to officials of substantive and technical units on the progress of acquisition activities and detailed status of implementation of the acquisition plan, including a full range of encountered procurement and other supply chain issues, providing them with support and guidance at all stages of the procurement cycle, and oversees the preparation of the quarterly review for submission to UNGSC and UN HQ;

• Interacts regularly with internal stakeholders to review changing priorities and emergencies and establishes approaches for adjustments;

• Liaises as appropriate with other components of the Mission to ensure an efficient and cohesive approach to managing areas of mutual interest;

• Develops, reviews, evaluates and upgrades mission policies and procedures governing the acquisition planning and requisitioning process, Standard Operating Procedures (SOPs), guidelines and instructions governing incoterms, the procurement process, including delivery and payment.

• Undertakes research and analysis in order to develop formal recommendations to management with respect to issues involving the Mission supply chain and makes recommendations to improve its
efficiency to ensure optimal use of resources and cost-effective logistics support to all stakeholders; Performs other related duties as required.

Competencies

Professionalism: Demonstrated knowledge of and exposure to a substantive field of work in the areas of supply chain management, in particular acquisition planning, procurement, and logistics processes. Proven analytical skills, including ability to research, analyze data, and develop recommendations and plans as well as to review and edit the work of others. An ability to apply various United Nations rules, regulations, policies, and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines.

Education

Advanced university degree (Master’s degree or equivalent) in supply chain management, business administration/management, logistics, procurement, or a related field is required. A first-level university degree in combination with at least two (2) additional years of qualifying work experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Certification in Supply Chain Operations Reference model SCOR-P is required.

Professional certification in the following 3 areas: supply chain management (CSCP or equivalent), forecasting & planning (CPF or equivalent) and in project management (PRINCE II Foundation or equivalent) is desirable.

Work Experience

A minimum of seven (7) years of progressively responsible and relevant experience in at least two of the following supply chain management areas: supply chain planning to include demand/source and acquisition planning; procurement; general logistics; contract management; or other related areas relevant to acquisition planning and the requisition process in an international environment is required.

Practical experience carrying out data analyses, understanding of statistical forecasting techniques and models with mathematical reasoning capability to interpret the outcomes accurately is desirable.

Experience with MRP (Materials Requirements Planning), ERP (Enterprise Resource Planning), e.g., SAP ECC (ERP Central Component), or SRM (Supplier Relationship Management) in the areas of production planning, scheduling, inventory control, procurement and logistics processes an international environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position fluency in English, (both oral and written) is required.

How to Apply

For more information and job application details, see; United Nations Mission in the Republic of South Sudan Acquisition Planning Officer Jobs in South Sudan


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