United Nations Jobs Opportunities in Nairobi
United Nations Finance and Budget Assistant Jobs Opportunities in Nairobi
IntroductionThe United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is located in the UN Environment, Corporate Services Division at the Nairobi duty station.
Under the overall supervision of the Senior Finance and Budget Officer, the incumbent will be responsible for the following:
Responsibilities
Budget:
Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
Supports the Finance/Budget Officers(s) in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s).
Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
Researches/compiles data and other information required by the Finance Budget Officer(s) in the review and analysis of relevant proposals.
Consolidates data and provides support to Finance/Budget Officer(s) with respect to budget reviews of relevant intergovernmental and expert bodies.
Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
Prepares pre-encumbrances and obligations in IMIS and review them to ensure that funds are available and the correct account has been used.
Assists in drafting the initial versions of the Financial Aspects section of the Secretary-General's reports to the Security Council, draft resolutions and Reports of the Fifth Committee for peacekeeping operations and the Annotated Agenda for peacekeeping items.
Assists the Finance/Budget Officer(s) with data input in the budget instructions for peacekeeping operations.
Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from IMIS and monitoring reporting requirements by donors.
Assists the Finance/Budget Officer(s) in the issuance of allotments and related staffing table authorizations.
Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with the format prescribed by the Editorial and Documents control of GACM; Cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports
and documents, bringing errors to the attention of the Finance/Budget Officers(s) concerned; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
Claims:
Verifies and prepares less complex payments to third parties, commercial entities, and individuals, with respect to settlement of certified death and disability, contingent-owned equipment, stores, pay and allowances, and letters of assist claims.
Treasury:
Reviews incoming payment instructions with regard to banking details and sources of funds.
Prepares payments for final disbursement by Cashier.
Dispatches payment instructions and cheques to banks.
Creates receipts and deposits for all incoming funds.
Notifies payees of status of payments.
Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
Identifies and annotates bank account movements.
Files and archives documentation as required.
General:
Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.
Maintains and keep up-to-date files.
Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required.
Performs other related duties, as assigned.
Qualifications
Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment.
Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems.
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise;
High school diploma or equivalent is required. Finance or accounting qualification, advanced Excel User skills and Certification in Public Accounting or Association of Chartered Certified Accountants is desirable.
A minimum of five years of experience in finance, budget, accounting, administrative services or related area.
How to apply
Interested candidates should apply online by 20th January, 2018
For more information and job application details, see; United Nations Finance and Budget Assistant Jobs Opportunities in Nairobi
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