United Nations Intern - Human Resources Jobs in Nairobi - Kenya
United Nations Intern - Human Resources Jobs in Nairobi - Kenya
Org. Setting and ReportingThis internship is in the Human Resources Management Section (HRMS) of the United Nations Support Office in Somali (UNSOS).
The intern will work with HR colleagues on various tasks and will be under overall supervision of the Chief Staff Selection Unit.
The internship will be based in Nairobi for a maximum period of six months depending on the needs of the office.
Responsibilities
The intern will have an opportunity to shadow Human Resources Officers in the Office to learn more about UN human resources rules, regulations, procedures and practices and participate in a variety of projects.
Duties may include, but not limited to:
Recruitment and selection
Receive and review recruitment requests from Hiring Offices, verify that supporting documentation to initiate recruitment process are in order, and draft Job Openings and issue them to the agreed channels maintaining accurate documentation.
Assist to maintain Job Opening files and tracks status of job opening announcements.
Assist to screen candidates’ applications using set criteria, prepare long lists and submit them to the Hiring Offices. Proactively follow up on response from the hiring managers;
Assist to prepare and maintain case files for candidates.
Assist Prepare case files for the Mission Review Panel for review and enter data on candidates into the relevant roster tracking table.
Assist in initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching Offers of Appointment and Statement of Emoluments.
Assist to coordinate with relevant Offices /units and selected candidates on travel arrangements, visa matters and shipment of personal effects.
Ensure Recruitment case files are accurately stored and updated in compliance with the established standards including preparation and updating of standard operating procedures under area of responsibility.
Provide assistance on Human Resources recruitment queries and follow up actions to ensure consistent and high-quality HR services are delivered to clients.
Business Intelligence:
Establish excellent working relationships with Mission Support Components and Client units.
Provide support to the implementation of Business Intelligence strategy and roadmap for implementing UNSOS analytics and business intelligence capability to include elements such as the delivery of standard and ad hoc reports, and trending based on an increased collection and cleansing method for mission support and mandate implementation data.
Interact with, support, and consult with all UNSOS Pillars’ Sections /Units to define key performance indicators, standard and ad-hoc reports that enable business decision.
Enforce known policies, procedures, and compliance requirements that improve the overall operation and effectiveness of the Business Intelligence unit.
Participate in the development and testing of reports and management dashboards as identified and prioritized in the requirements gathering process.
Competencies
Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all area of work.
Communication:
Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
To qualify for an
internship with the United Nations Internship Programme, the following conditions must be met:
Applicants must meet one of the following requirements:
Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
Have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;
Be computer literate in standard software applications;
Have an interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Work Experience
Applicants are not required to have professional work experience for participation in the programme. However, for this position, previous successful internship focused on human resources or recruitment, management, database management, report writing and statistics is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of another official UN language is an asset.
Assessment
Potential candidates will be contacted by hiring manager directly for further consideration. Due to a high volume of applications received, ONLY successful candidates will be contacted.
Special Notice
A complete online application (Cover Note and Personal History Profile is required. Incomplete applications will not be reviewed.
The Cover Note must include:
Title of degree you are currently pursuing
Graduation Date (when will you be graduating from the programme)
List the IT skills and programmes that you are proficient in spread sheet, Microsoft word etc
List your top three areas of interest/department preferences
Explain why you are the best candidate for that specific department (s)
Explain your interest in the United Nations.
In your online Personal History Profile, be sure to include all past work experiences and three references.
Due to a high volume of applications received, ONLY successful candidates will be contacted.
How to Apply
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.Apply by 8th February, 2019
For more information and job application details, see; United Nations Intern - Human Resources Jobs in Nairobi - Kenya
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