United Nations Human Settlements Programme Senior Programme Management Assistant Jobs in Kenya Jobs in Kenya

The United Nations Human Settlements Programme (UN-Habitat); is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities.

UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty. The position is located in the Regional Programme Division (RPD), the Office of the Executive Director at the Nairobi duty station.

Under the direct supervision of the Director of RPD, the incumbent will be responsible for the following duties:

Responsibilities

• Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for, typically, a large and highly complex component of the departmental programme/project initiatives, seeking guidance only in exceptional circumstances. • Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.

• Tracks resolutions and other legislative decisions that affect programme/project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.

• Reviews, appraises and revises, as necessary, all submissions for substantive programmes/projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action.

• Works with funding agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions. • Drafts budget and forecast based on submissions; prepares monitoring checklists, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required.

• Monitors budgetary commitments, including verification of charges and obligation documents in UMOJA for all financial transactions; prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager.

• Prepares newsletters on programme/project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence.

• Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.

• Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.

• Provides secretariat services to committees, ad hoc tasks forces; drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; monitors follow-up actions.

• May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities.

• Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities.

• Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures. • Performs other duties as assigned.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of ten (10) years of experience in programme or project administration, technical cooperation, or a related area is required.

The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher

Experience working with Enterprise Resource Planning (ERP) system, such as Systems Applications and Products (SAP) is required.

Experience working within the United Nations System or similar international organization is required.

Experience organizing meetings and workshops is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable. NOTE: ''Fluency'' equals a rating of ''fluent'' in all four areas (read, write, speak, understand) and ''Knowledge of'' equals a rating of ''confident'' in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.


How to Apply

For more information and job application details, see; United Nations Human Settlements Programme Senior Programme Management Assistant Jobs in Kenya Jobs in Kenya

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