United Nations Human Settlements Programme Intern - Project Administrative Support Jobs in Kenya

United Nations Human Settlements Programme Intern - Project Administrative Support Jobs in Kenya

Org. Setting and Reporting

The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable human settlements development and the achievement of adequate shelter for all.

For close to forty years, UN-Habitat has been working in human settlements throughout the world, focusing on building a brighter future for villages, towns, and cities of all sizes. The position is in the UN-Habitat, Somalia Programme, ROAF.

UN-Habitat has been active in the Somalia urban sector for more than 20 years and currently is implementing a portfolio of interventions worth USD 50 million with communities, local authorities and the central government. The activities have evolved from responding to immediate local needs for reconstruction to systematic
attempts to address sustainable urban development through integrated human settlement programmes.

Somalia is faced with one of the highest urbanization rates across Africa and beyond, and there is a strong link between urbanization and displacement caused by natural disasters, civil unrest, and other internal conflicts.

Currently, UN-Habitat’s portfolio and interventions are being aligned with the changed political and socio-economic context in Somalia in general and toward a response to the needs of new member states and urban centers affected by rapid growth and large-scale displacement in southern and central Somalia.

UN–Habitat is an active member of the UN Country Team and works in support and the Somalia National Development priorities and the Somaliland NDP II as well as contributes to the Pillar Groups, and Durable Solutions initiatives.

UN-Habitat Somalia provides support across the following thematic fields; local governance, shelter, and protection in the context of urbanization, livelihoods, infrastructure, and return and integration linked to durable solutions.

The United Nations Human Settlements Programme (UN-Habitat) Nairobi, Kenya, Somalia Programme Internship is for 6 (Six) months.

The work hours during the internship shall be determined based on individual discussion between the intern and the supervisor(s) taking into consideration the minimum requirements of the Organization and the time difference between the hosting office and the location of the intern.

The Internship is UNPAID and full-time.

Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background, the interns' assigned office as well as the internship period.

Under the direct supervision of the Somalia Programme, Head of Country Programme/SHSO and the direct supervision of the Programme Administrative Officer leading the Programme Management Unit (PMU), ROAF the intern will:

Support in the general administrative tasks and coordinate as appropriate with other UN-Habitat staff and departments.

Support Project financial management and reporting by reviewing and consolidating field reports in areas of direct and indirect implementation.

Support in updating and monitoring of PMU trackers e.g., procurement, travel, and cash advance,

Support with travel logistics arrangements e.g., flight bookings, car hire, visa applications and accommodation booking.

Support in compilation and updating of inventory of non-expendable items (for the Nairobi and Somalia Offices).

Support in

the organization of meetings, trainings and conferences held in Nairobi including liaison with participants, conducting site visits, and assisting with writing minutes.

Support in maintaining orderly files on on-going projects and project/programme.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors' language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.

Education

Applicants must at the time of application meet one of the following requirements:

Be enrolled in a graduate school programme (second university degree or equivalent, or higher);

Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);

Have graduated with Bachelor's degree, Masters, PhD or equivalent

Be computer literate in standard software applications (Microsoft Office).

Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.

Preferred Areas of Studies:

Business Administration, Finance, Management, or any related field of study.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Experience in general administrative tasks in a busy office preferably an international organization is required.

Experience in organization of meetings, trainings and conferences is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in written and oral English is required. Knowledge of another official United Nations language is an advantage.

How to Apply

For more information and job application details, see; United Nations Human Settlements Programme Intern - Project Administrative Support Jobs in Kenya

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