United Nations Finance Assistant Jobs in Ethiopia

United Nations Finance Assistant Jobs in Ethiopia

Org. Setting and Reporting

ECA's mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.

The mission is guided by ECA's five strategic directions which are advancing ECA's position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent's problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation.

This position is located at the Payroll and Disbursement Unit (PDU) in the Finance and Budget Section (FBS) of the Division of Administration (DOA) at the United Nations Economic Commission for Africa in Addis Ababa, Ethiopia. The incumbent will work under the direct supervision of the Chief of the Payroll and Disbursement Unit.

Responsibilities

Within delegated authority, the Finance Assistant will be responsible for the following duties:

Budget:

• Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Supports the Finance Assistant in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Finance/Budget Officer(s).
• Processes of payment to governments and vendors for goods and services. This includes, amongst other things calculating, inputting, and checking payments for correctness and communicating discrepancies to supervisors.
• Reviews and processes requests to create "other" (non-vendor, non-staff) business partners in the UMOJA system, checking the accuracy and completeness of submissions and preventing duplication of existing records.
• Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
• Researches/compiles data and other information required by the Finance Budget Officer(s) in the review and analysis of relevant proposals.
• Consolidates data and provides support to Finance/Budget Officer(s) with respect to budget reviews of relevant intergovernmental and expert bodies.
• Assists the Finance/Budget Officer(s) in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
• Prepares pre-encumbrances and obligations in IMIS and review them to ensure that funds are available and the correct account has been used.
• Assists in drafting the initial versions of the Financial Aspects section of the Secretary-General’s reports to the Security Council, draft resolutions and Reports of the Fifth Committee for peacekeeping operations and the Annotated Agenda for peacekeeping items.
• Assists the Finance/Budget Officer(s) with data input in the budget instructions for peacekeeping operations.
• Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from IMIS and monitoring reporting requirements by donors.
• Assists the Finance/Budget Officer(s) in the issuance of allotments and related staffing table authorizations.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.

Claims:

• Verifies and prepares less complex payments to third parties, commercial entities, and individuals, with respect to settlement of certified death and disability, contingent-owned equipment, stores, pay and allowances, and letters of assist claims.
• Peer reviews draft business partner entries created by colleagues.
• Supports other UMOJA master data tasks as required.
• Review account balances at individual payee Id level and advise the concerned Unit on pending balances and obligations to be transferred to the correct Id.
• Assist in the creation of receipts and deposits for all ASHI related payments.
• Assists staff members regarding queries on payment and deposit-related issues.

Treasury:

• Reviews outgoing payment instructions with regard to banking details and sources of funds.
• Prepares payments for final disbursement by Cashier.
• Dispatches payment instructions and cheques to banks.
• Creates receipts and deposits for all incoming funds.
• Notifies payees of status of payments.
• Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues.
• Identifies and annotates bank account movements.
• Files and archives documentation as required.

Payroll

• Processes travel claims in conformity with approved travel authorization, ensuring compliance with relevant rules and instructions, and proper documentation and certification.
• Assists in verifying payroll and processing payments to staff members for their entitlements including salaries, claims, education grants and income tax.
• Assists in verifying and running off-cycle and correction payroll.
• Assists in reconciling payroll and payments related to general ledger and vendor accounts.
• Prepares separation notification for UN Joint Staff Pension Fund.
• Assist in the creation of receipts and deposits for all ASHI related payments.
• Assists staff members regarding queries on payment and deposit-related issues.

General:

• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts routine correspondence with respect to enquiries related to financial matters.
• Maintains and keep up-to-date files.
• Provides administrative support to the Head of the organizational unit and/or Finance/Budget Officer(s), as required.
• Performs other related duties, as assigned.

Competencies

Professionalism:

Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Client orientation:

Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions.

Education

High school diploma or equivalent is required. Certificate/course/work/training in accounting, finance, banking or directly related fields is an advantage.

Must have passed the UN's Global General Services Test (GGST) or a valid predecessor exam - please refer to the Special Notice section for additional details.

Work Experience

At least five years of progressively responsible experience in finance, accounting, banking or related area is required.

Experience in processing, verifying or reconciling accounts related to salary, payroll or accounts payable experience is desirable.

Experience working with United Nations Financial Rules and Regulations and Staff Rules or those of a similar international organization is desirable.

Experience in payroll or finance modules of ERP systems, such as Umoja SAP is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.

For the post advertised, fluency in English is required.

Knowledge of another official United Nations language is an advantage.


How to Apply

For more information and job application details, see; United Nations Finance Assistant Jobs in Ethiopia

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