United Nations Finance and Budget Assistants Jobs in Nairobi
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org).
This post is located in the office of Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS). Under the direct supervision of the Section or Unit Chief, the incumbent will perform the following duties:
Responsibilities
BUDGETING: 1. Assist in the collection of data and preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration ;
Support the monitoring of budget implementation and performance and recommendations for reallocation of funds as necessary;
Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organisation and the UN financial rules and regulations;
Assists in reviewing requests for creation and extension of positions as well as requests for recruitment;
Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables;
Perform certifying functions of financial transactions as per delegation;
ACCOUNTING:Processing of financial documents in line with the financial rules and regulations;
Review and analysis of various accounting data and asist in the review and analysis of financial statements;
Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations;
Verify accuracy of postings and process corrections as appropriate;
Analyse open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action;
Perform approval functions of financial transactions as per delegation.
GENERAL:Prepare and analyse reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate; Perform data extraction and prepare various reports for management review;
Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner;
Ensure that accurate and complete accounting, reporting and internal control systems are in place and functioning;
Ensure that all relevant records and audit trails are maintained;
Act as deputy to team leader and back up for other team members;
Performs other related duties as required.
Qualifications
Professionalism:
Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment; Knowledge, skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Remains calm in stressful situations,
Considers all those to whom services are provided as “clients’ and seeks to see things for their point of view; Identifies clients’ needs and matches appropriate solutions; Keeps client informed of progress or setbacks,
Works collaboratively with colleagues to achieve organisational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even if such decisions may not entirely reflect own position;
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within the prescribed time, cost and quality standards;
Operates in compliance with organisational regulations and rules;
Supports subordinates, provides oversight and takes responsibility for delegated assignments;
Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
High school diploma or equivalent is required. Additional qualification in finance, administration, project management, information technology or related field would be an added advantage. Knowledge of SAP (Umoja), Excel, Access and other analytical tools is highly desirable.
A minimum of seven years of progressively responsible experience in finance, budget, business analytics, administration or related area is required.
How to apply
Interested candidates should apply online by 7th April, 2018
For more information and job application details, see; United Nations Finance and Budget Assistants Jobs in Nairobi
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