United Nations Finance and Budget Assistant Jobs in Kenya

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

This post is located in the Corporate Services Division at the Nairobi duty station. Under the overall supervision of the Coordinator, Global Environment Facility and the direct supervision of the Budget and Finance Officer, the incumbent will be responsible for the following functions:

Responsibilities

Budget:

• May act as Officer on behalf of and in the absence of programme managers at office outside of headquarters.

• Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.

• Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.

• Assists managers in the elaboration of resource requirements for budget submissions.

• Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.

• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.

• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.

• Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.

• Monitors integrity of various financial databases.

• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.

• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

• Periodic reconciliation of accounts (UMOJA system).

General:

• Keeping up-to-date on documents/reports/ guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.

• Drafting or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.

• Maintaining and keep up-to-date files.

• May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.

• Performs other related duties, as assigned.

Competencies

Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and

men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent. Supplementary training in administration, finance, budget, accounting or related fields is required. Finance or accounting background is desirable.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of (7) seven years of progressively responsible work experience in finance and accounting is required.

Work experience with an international organization and/or with Global Fund Secretariats/ Boards is desirable.

Work experience with an Enterprise Resources Planning (ERP) system, such as Umoja or similar tool is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

NOTE: ''Fluency'' equals a rating of ''fluent'' in all four areas (read, write, speak, understand) and ''Knowledge of'' equals a rating of ''confident'' in two of the four areas.

How to Apply

For more information and job application details, see; United Nations Finance and Budget Assistant Jobs in Kenya

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