United Nations Finance and Budget Assistant Jobs in Kenya
United Nations Finance and Budget Assistant Jobs in Kenya
Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.
The overall objective of the UNEP's Economy Division is to encourage decision-makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive.
It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.
This post is in UNEP's Economy Division, Energy and Climate Branch, Global Environment Facility (GEF) Climate Mitigation Unit, Nairobi duty station. Under the overall supervision of the Senior Programme Management Officer, Climate Mitigation Unit, and the direct supervision of the Administrative Officer, the incumbent will be responsible for supporting the fund management of the GEF Climate Mitigation Unit’s portfolio, with a current count of 290 ongoing projects and a further 271 in different stages of financial closure. Specifically, the incumbent will be responsible for the following duties:
Responsibilities
Budget:
• Provide support with respect to the review, analysis and preparation of the medium-term plan and its revisions.
• Prepare supporting documents (narrative and supporting tables) with respect to GEF submissions and UNEP Programme of Work.
• Assist managers in the elaboration of resource requirements for budget submissions.
• Undertake research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
• Monitor expenditures and compare with approved budget; prepare adjustments as necessary.
• Review requisitions for goods and services to ensure correct objects of expenditure have been charged, and availability of funds.
• Assist in preparation of budget performance submissions and finalization of budget performance reports, analyze variances between approved budgets and actual expenditures.
• Monitor integrity of various financial databases.
• Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Co-ordinate with other finance and budget staff on related issues during preparation of budget reports.
• Periodic reconciliation of accounts.
• Draft or prepare correspondences to respond to enquiries in respect to relevant financial and budget matters.
Treasury:
• Review incoming payment instructions with regard to banking details and sources of funds.
• Prepare payments for final disbursement by Cashier.
• Notify payees on status on payments.
• Assist staff members, Fund Management Officers, Administrative Officers, and donors regarding queries on payment and deposit related issues.
General:
• Keep abreast of latest documents/reports/ guidelines on matters related to finance and programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Maintain and keep up-to-date files.
• May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
• Perform other related duties, as assigned.
Competencies
Professionalism: Knowledge of theories, concepts and approaches related to finance, budgeting and accounting. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Education
High school diploma or equivalent is required. Additional qualifications in accounting, finance or related field are desirable. Certified Public Accountant (CPA) certificate or equivalent is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be
accepted in lieu of the GGST.
It is recommended that the GGST be administered to all shortlisted candidates prior to conducting the Competency Based Interview (CBI).
Work Experience
A minimum of seven (7) years progressive working experience in finance, budget, accounting or related area is required.
Experience in Global Environment Facility (GEF) project/grant management, budgeting, accounting, and financial management is required.
Proven experience working with Enterprise Resource Planning (ERP) systems such as Systems Applications and Products (SAP) is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this post, oral and written fluency in English is required.
NOTE: "Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.
How to Apply
For more information and job application details, see; United Nations Finance and Budget Assistant Jobs in Kenya
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