United Nations Environment Programme Senior Programme Management Assistant Jobs in Kenya

United Nations Environment Programme Senior Programme Management Assistant Jobs in Kenya

Posting Title: Senior Programme Management Assistant, G7

Job Code Title: Senior Programme Management Assistant

Department/Office: United Nations Environment Programme

Duty Station: Nairobi

Posting Period: 07 September 2022 - 06 October 2022

Job Opening Number: 22-Programme Management-UNEP-189018-R-Nairobi (X)

Staffing Exercise: N/A

Responsibilities

Independently provides full range of programme /project management and implementation assistance at all phases of the programme /project cycle for, typically, a large and highly complex component of the departmental programme /project initiatives, seeking guidance only in exceptional circumstances.

Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes /projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.

Tracks resolutions and other legislative decisions that affect programme /project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.

Reviews, appraises and revises, as necessary, all submissions for substantive programmes /projects, ensuring compliance with guidelines and programme /project objectives; identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action.

Works with funding agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions.

Drafts budget and forecast based on submissions; prepares monitoring checklists, identifying stages of programme /project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required.

Monitors budgetary commitments, including verification of charges and obligation documents in Umoja for all financial transactions; prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager.

Prepares newsletters on programme /project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence.

Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme /project evaluation

Monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action

Liaises with diverse organizational units to initiate requests

Prepares standard terms of reference against programme /project objectives

Obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.

Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.

Provides secretariat services to committees, ad hoc tasks forces; drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; monitors follow-up actions.

May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme /project activities.

Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme /project activities.

Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Performs other duties as assigned.

Competencies

Professionalism

Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting.

Planning and Organizing

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks

and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability

Takes ownership of all responsibilities and honours commitments

Education

Completion of High school diploma or equivalent is required.

Supplementary training in administration, project management or related area is desirable.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.

Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview.


Work Experience

A minimum of ten (10) years of progressively responsible experience in in programme or project administration, technical cooperation or related area is required.

Experience with an integrated information management system such as Umoja (SAP) or other sharing platforms is desirable.

Experience in the United Nations system or other similar international organization is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.

For the position advertised, fluency in English is required.

Knowledge of another official United Nations language is desirable.

Note

'Fluency' equals a rating of 'fluent' in all four areas (speak, read, write and understand) and 'Knowledge of' equals a rating of 'confident' in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.

Special Notice

Appointment against this post is for an initial period of one (1) year and may be subject to extension.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.

All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.

External candidates will be considered only when no suitable internal candidate from the duty station is identified.

A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

The candidate is responsible for any travel and relocation expenses incurred to take-up the appointment and if they do not already have the right to work in the duty station, appointment is contingent on issuance of a visa from the local authorities.


Internal Applicants – when completing the Candidate Profile form, ensure ALL fields, all professional experience and contact information are completed and up to date.

This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

How to Apply

For more information and job application details, see:
United Nations Environment Programme Senior Programme Management Assistant Jobs in Kenya

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