United Nations Environment Programme Programme Management Assistant Jobs in Kenya

United Nations Environment Programme Programme Management Assistant Jobs in Kenya ; Under the overall supervision of the Senior Coordination Officer and the direct supervision of the AMEP Programme Management Officer, the incumbent will be responsible for the following duties:

Responsibilities

• Assists in the coordination of programme/project planning and preparation work for, the Secretariat’s Programme of Work with a focus on implementation of new programme/project initiatives; monitors the status of programme/project proposals and receipt of relevant documentation for review and approval.

• Compiles, summarizes, presents, and disseminates basic information/data on specific programmes/projects and related topics or issues.

• Reviews project documents, in particular cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; reviews and distributes project documents to relevant parties upon approval.

• Reviews project budget revisions; verifies availability of funds; ensures necessary approval and entry in the computerized budget system.

• Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units and Implementing Agency partners to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g., recruitment and appointment of personnel/consultants, travel arrangements, training/study tours, authorization of payments, disbursement of funds, processing of legal instruments, requesting procurement of equipment and services.

• Compiles, summarizes, and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery; reviews project reports submitted by Implementing Partners; and brings variances and irregularities to the attention of management.

• Drafts correspondence on programme, project and budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, including responding and communicating with partner agencies and stakeholders.

• Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files and records; organizes meetings and workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures.

• Provides guidance/training to new/junior staff.

• Performs other duties as assigned.

Competencies

Professionalism: Knowledge of internal policies, processes, and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming, and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to work well with figures, undertake basic research, and gather information from standard sources. The ability to perform analysis, modeling and interpretation of data in support of decision-making.

Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional

competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.


Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:; Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates an appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Supplementary training in Programme/ Project management or administration is desirable.

Work Experience

A minimum of five (5) years of progressive work experience in programme or project management, administration or related area is required. The minimum number of years of relevant experience is reduced to three (3) years for candidates who possess a first-level university degree.

Experience working with environmental programmes and projects is desirable. Experience working with enterprise resource planning (ERP) such as SAP is desirable.

Experience working within the United Nations Common system or a similar international organization is desirable. A minimum of one (1) year or more of experience in data analytics or related area is desirable.


Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable. Note: "Fluency" equals a rating of "fluent" in all four areas (read, write, speak, understand) and "Knowledge of" equals a rating of "confident" in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.


How to Apply

For more information and job application details, see; United Nations Environment Programme Programme Management Assistant Jobs in Kenya

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