United Nations Environment Programme Programme Management Assistant Jobs in Kenya

United Nations Environment Programme Programme Management Assistant Jobs in Kenya

Posting Title: Programme Management Assistant, G6 (Temporary Job Opening)

Job Code Title: Programme Management Assistant

Department/Office: United Nations Environment Programme

Duty Station: Nairobi

Posting Period: 12 September 2022 - 25 September 2022

Job Opening Number: 22-Programme Management-UNEP-189884-J-Nairobi (O)

[Staffing Exercise: N/A

Responsibilities

Project Review Committee

Provides support in planning and implementation activities/processes for the Project Review Committee (PRC) in the departmental programme/project initiatives. Researches, compiles, analyses, summarizes, and presents basic information/data on projects and project review committee related topics.

Assists in the coordination of programme/project planning and preparation for the PRC; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.

Assists in the preparation, review and revision of all the report submissions ensuring compliance with Concept Review Committee/Project Review Committee (CRP/PRC) guidelines, coordinating with proponents and ensuring full compliance with minimum standards for CRC/PRC meetings.

Programme/project budget proposals; support the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.

Assists in the monitoring of PRC reviews, comments and responses on programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects and obtains necessary clearances.

Programme/ Project Management

Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled by the Project Review Committee assist with reporting requirements, guidelines, rules and procedures of Programme Information and Management System (PIMS), Global Environment Fund (GEF), Global Climate Fund (GCF) and open data platforms to ensure completeness and accuracy of data submitted.

Drafts programme/project summaries, coordinates review and clearance process.

Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate and other reviews.

Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, creation of projects WBSEs in UMOJA data system ensuring compliance with approved project documents.

Extensive liaison with diverse organizational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project approval.

Administration

Drafts correspondence and communications related to all aspects of programme/project administration, including work plan, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports such as programme performance report, quarterly report.

Provides guidance and training to new/junior staff and performs other duties as assigned.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Competencies

Professionalism

Knowledge of internal policies, processes and procedures generally and those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting.

Teamwork

Works collaboratively with colleagues to achieve organizational goals.

Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others.

Planning & Organizing

Develops clear goals that are consistent with agreed strategies.

Identifies priority activities and assignments; adjusts priorities as required. Allocates

appropriate amount of time and resources for completing work.

Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required. Supplementary training in administration, finance, budget, accounting or related fields is desirable.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.


Work Experience

A minimum of seven (7) years of experience in programme or project administration, technical cooperation or related area is required.

Experience as a competent note taker, capable of summarizing key discussion points during meetings (concept review and project review meetings) is required.

Working experience within a large international organization similar to the United Nations is desirable.

Experience in Enterprise Resource Planning (ERP) system is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.

For the post advertised, fluency in English is required.

Knowledge of another official United Nations language is desirable.

Note

"Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "knowledge of" equals a rating of "confident" in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is temporarily available for six (6) months and may be subject to extension.

If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

How to Apply

For more information and job application details, see:( United Nations Environment Programme Programme Management Assistant Jobs in Kenya

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