United Nations Environment Programme Programme Management Assistant Jobs in Kenya

United Nations Environment Programme Programme Management Assistant Jobs in Kenya

Posting Title: Programme Management Assistant, G6

Job Code Title: Programme Management Assistant

Department/Office: United Nations Environment Programme

Duty Station: Nairobi

Posting Period: 31 August 2022 - 29 September 2022

Job Opening Number: 22-Programme Management-UNEP-187366-R-Nairobi (X)

Staffing Exercise: N/A

Responsibilities

Provides assistance in support of planning and implementation activities/processes of the Divisional programme/project initiatives.

Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.

Assists in the coordination of programme/project planning and preparation; monitors status of programme/project activities; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.

Assists in the preparation and analysis of programme/project budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.

Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary
approval and entry in computerized budget system; initiates financial authorizations for expenditures.

Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.

Drafts programme/project and meeting summaries, coordinates review and clearance process, and coordinates with editor, translation services on finalization and publication of report multiple languages.

Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.

Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, and other background materials/notes to facilitate inspection and other reviews.

Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.

Provides guidance and training to new/junior staff.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Performs other duties as assigned.

Competencies

Professionalism

Knowledge of internal policies, processes and procedures generally and in particular those related to programme /project administration, implementation and evaluation, technical cooperation, programming and budgeting.

Teamwork

Works collaboratively with colleagues to achieve organizational goals.

Solicits

input by genuinely valuing others' ideas and expertise

Planning & Organizing

Develops clear goals that are consistent with agreed strategies.

Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work.

Foresees risks and allows for contingencies when planning.

Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.

Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview.


Work Experience

Minimum of 7 (seven) years of experience in programme or project administration, technical
cooperation or related area is required.

Experience in Enterprise Resource Planning (ERP) or other similar system and human resources management system is required.

Experience working with UN or similar international organization is desirable.

one (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat.

For the post advertised, fluency in English is required.

Knowledge of another official United Nations language is an advantage.

Note
"Fluency" equals a rating of "fluent" in all four areas (read, write, speak, understand)
and "Knowledge of" equals a rating of "confident" in two of the four areas

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this post is for an initial period of one year and may be subject to extension.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.

All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country.

External candidates will be considered only when no suitable internal candidate from the duty station is identified.

A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

How to Apply

For more information and job application details, see: ( United Nations Environment Programme Programme Management Assistant Jobs in Kenya]

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