United Nations Environment Programme Programme Management Assistant Job in Kenya

United Nations Environment Programme Programme Management Assistant Job in Kenya; The UNEP GEF Coordination Office plays a central role in UNEP's GEF-related activities. Its core functions include formulating and reviewing UNEP's policies and strategies for GEF operations, preparing the UNEP/GEF Business Plan, and providing guidance to project proposers on eligibility, quality, and cost-effectiveness. Additionally, it oversees GEF activity administration within UNEP, serving as UNEP's GEF focal point. This position is located in the Global Environment Facility Coordination Office of the Policy and Programmes Division (PPD) at the Nairobi Duty Station.

Under the direct supervision of the Head of GEF Coordination Unit, the incumbent will be responsible for the following duties:

Responsibilities

• Assists in the coordination of programming and provide support across all phases of GEF project cycle, including quality assurance coordination (e.g., appraisals and screenings), pipeline management (e.g., submissions, reviews, reporting), and follow-ups.

• Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.

• Reviews project and concept submissions, for completeness and compliance with relevant rules and procedures prior to submission on onward consideration; identifies inconsistencies; distributes project related documents to relevant parties upon approval.

• Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.

• Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.

• Compiles, summarizes and enters data and information related programme/projects, including maintaining internal databases such as the GEF Coordination registry; drafts related status reports, identifying shortfalls in information, and brings to the attention of management.

• Drafts correspondence on pipeline-related issues (submissions and Work Programme) and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets.

• Provides general office assistance; assist in human resource services; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing.

• Prepares standard terms of reference, obtains necessary clearances, acts as ex-officio in competency-based interview panels, prepares interview panel reports,

• Resolves issues related to recruitment and appointment of personnel, travel arrangements, organization of and participation in training, authorization of payments, disbursement of funds, procurement of equipment and services.

• Provides secretariat services to committees, working groups, ad hoc tasks forces, etc.; drafts and circulates agenda notes to; assembles background documentation; drafts minutes of the meeting; monitors follow-up actions.

• Provides guidance/training to new/junior staff.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures.

• Performs other duties as assigned.


How to Apply

For more information and job application details, see; United Nations Environment Programme Programme Management Assistant Job in Kenya

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