United Nations Environment Programme Finance and Budget Assistant Jobs in Kenya

United Nations Environment Programme Finance and Budget Assistant Jobs in Kenya

Org. Setting and Reporting

The United Nations Environment Programme (UNEP is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UNEP's Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition.

This post is located in Ecosystems Division's Operations Support Unit at the Nairobi duty station. Under the direct supervision of the Senior Administrative Officer, the incumbent will be responsible for the following duties:

Responsibilities

1. Project Design and Implementation:

Verifies documents for overall budgetary accuracy, consistency and uniformity in presentation and ensure comprehensiveness and compliance with formats prescribed;

Cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, suggests corrections to be made to the Fund Management Officer concerned;

Co-ordinates with other finance and programme staff in preparing budgets with respect to project document;

Liaises with Executing Agency and UNON to obtain third party/payee details.

2. Project Implementation:

Prepares/reviews funding documents for budget allotments, review expenditure reports from executing agencies to ensure (a) corrects account and objects of expenditure have been charged (b) validity of charges (c) availability of funds;

Reviews/prepares project structure and commitments in Umoja;

Reviews and process cash advances, UNDP authorizations and fund transfers to EAs, ensuring that the advances are within the approved budget and approved by Finance Management Officer (FMO);

Initiate processing of cash advances and expenditures through UNON applications portal and follow up with UNON for remittances of funds and liquidation of expenditure reports;

Notifies payees of status of payments and investigate complaints of non-receipt.;

Assists Finance Management Officer (FMO) with regular review of UNDP Inter Office Vouchers (IOVs) to ensure that they have been properly recorded;

Monitors expenditures to ensure they remain within authorized levels;

Analyzes variances between approved budgets and expenditures and prepare adjustments as necessary;

Assists in annual project revisions and supporting schedules;

Reconciles project accounts against independent audit certificates received from executing agencies.

3. Project Evaluation and Closure:

Updates project database with relevant project information on revision/closure of project;

Provides financial information required in Project Implementation Review (PIR), Mid-term review/evaluation and Terminal Evaluation;

Assists in the preparation of project completion and closing revision and supporting schedules.

Process disposal of non-expendable equipment in accordance with UNEP procedures before closure of projects.

Prepares request for refund of unspent balances for approval by Fund Management Officer;

Tracks receipt of expected income through Treasury deposit report and ensures credit is posted correctly to the proper Trust Fund.

4. General

Provides general administrative support to Fund Management Officer and other team members;

Provides guidance and training to colleagues and supervise other General Service staff as required;

Tracks and follow-up on administrative processes in progress;

Maintains and keep up-to-date project files. Archives documentation as required, Keeps log of archived files and track of

archived information.

Performs other related duties as assigned.

Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Assists with visualizations and updating information material such as web pages or brochures.

Competencies

Professionalism:

Good knowledge of general administrative processes and procedures in particular those related to programme/project administration, implementation and evaluation;

Ability to extract, interpret, analyze and format data.

Shows pride in work and in achievements;

Demonstrates professional competence and mastery of subject matter.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals;

Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others-Places team agenda before personal agenda-Supports and acts in accordance with final group decision.

Communication

Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately;

Asks questions to clarify, and exhibits interest in having two-way communication;

Tailors language, tone, style and format to match audience;

Demonstrates openness in sharing information and keeping people informed.

Education

High school diploma or equivalent is required. Finance related training is desirable.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.

Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of seven (7) years of progressively work experience in project fund management, finance, budget, accounting and administrative work or related area is required.

One (1) year or more of experience in data analytics or related area is desirable.

Work experience interpreting and applying administrative and financial policies is desirable.

Work experience with an Enterprise Resource Planning System (ERP) e.g. SAP is desirable

Experience with the United Nations System or similar international organization is desirable.

Experience with Global funds such as Global Environment Facility (GEF), Adaptation Fund
(AF) and/or Green Climate Fund (GCF) is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Knowledge of other official United Nations languages is desirable.

How to Apply

For more information and job application details, see; United Nations Environment Programme Finance and Budget Assistant Jobs in Kenya

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