United Nations Economic Commission for Africa Supply Assistant - Jobs in Ethiopia

United Nations Economic Commission for Africa Supply Assistant - Jobs in Ethiopia

Org. Setting and Reporting
The Economic Commission for Africa’s (ECA) mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 Agenda and Agenda 2063.

The mission will be guided by ECA’s five strategic directions which are: advancing ECA’s position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent’s problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa’s position at the global level and developing regional responses as a contribution to global governance issues.

This position is located in the Property Management Unit, Supply Chain Management Section (SCMS), Division of Administration (DoA) of the United Nations Economic Commission for Africa in Addis Ababa, Ethiopia. The Supply Assistant works under the direct supervision of the Chief of the Property, Plant & Equipment Sub-Unit Supervisor and Chief of the Property Management Unit, and overall supervision of the Chief of Supply Chain Management.

Responsibilities
Within delegated authority, the Supply Assistant will carry out the following duties:

• Issues a variety of expendable and non-expendable supplies and capital items, audio-visual and other equipment, furniture, machinery or other stored items; inspects incoming orders to assure presence of invoice material; considers future usefulness of returned goods, and determines stock to follow established supply requirement to replenish stocks based on past usage and anticipated future demand.
• Communicates with the office space project managers to understand the furniture needs of the projects and coordinate the ordering and delivering of furniture for these projects.
• Provides training and advises to Property Record Custodians from all Departments on inventory-related matters.
• Prepares requisitions and enters data to initiate requisition process.
• Enters data on all incoming expendable and non-expendable UN property, acquisitions, disposals, transfers, deletions and corrections.
• Updates the Property Record Custodians database according to Departmental requests.
• Participates in periodic physical inventories of UN equipment to ensure accuracy of serial and decal numbers, stock descriptions, net total on hand and exact location of property.
• Coordinates delivery of accountable property.
• Arranges contents of logistics stocking and receiving areas in a manner that maintains a safe working environment.
• Processes incoming field mission Local Property Survey Board (LPSB) cases for submittal to Headquarters Property Survey Board (HPSB).
• Designs and develops spreadsheet reports and databases using various software platforms in accordance with instructions received from supervisor.
• Proposes, develops and implements and suggests improvements in procedures to automate and expedite processing of inventory.
• Drafts routine correspondence for signature by supervisor when requested and register and file incoming correspondence.
• Maintains a proper filing system.
• Performs other duties as required.

Competencies
• Professionalism: Knowledge of relevant UN rules, regulations, administrative procedures, policies and directives, and of inventory and control guidelines, directives and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.

A first-level university degree in the field of procurement, business administration, accounting, supply chain management or related areas is desirable.

Additional training in the area of IPSAS & Umoja, or a similar system, on inventory is desirable.

Job - Specific Qualification
Passing the UN's Global General Services Test (GGST) is required. Please refer to the Special Notice section for additional information about the GGST.

Work Experience

Four (4) years of experience in procurement, administrative, supply chain management services or related area is required.

Experience in inventory and supply management or related area is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment
Evaluation of qualified candidates may include a substantive assessment which may be followed by a competency-based interview.



How to Apply
For more information and job application details, see; United Nations Economic Commission for Africa Supply Assistant Jobs in Ethiopia

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