United Nations Driver - Jobs in Kenya

United Nations Driver - Jobs in Kenya

Org. Setting and Reporting
The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized agency of the United Nations dedicated to eradicating poverty and hunger in rural areas of developing countries. This position is located in administrative unit in the IFAD Regional Office in Nairobi, including Missions in the field.

Under the overall guidance of the Regional Director, the driver will be responsible for the duties of;

Responsibilities
1. Ensures provision of reliable and safe driving services by a) driving office vehicles for the transport of IFAD staff, other high-ranking officials and visitors and delivery and collection of mail, documents and other items, and b) meeting official personnel and visitors at the airport including visa and customs formalities arrangements, when required.

2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.

3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

4. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle.

5. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

6. Ensures maintenance of registry system focusing on achievement of the following results:

Maintenance of the office filing system in accordance with the IFAD Record Management System.

Opening of new subject files as required and disposal of old files in accordance with the established retention schedule.

Maintenance of archives, making sure files are properly stored and accessible; safe keeping of documents.

Provision of photocopies and document scanning of material from the registry files, as requested by staff. Assistance in the collection of reference and background material.

Support the establishment and maintenance of records system of file movements within the office; maintenance of the office circulation and reading files.

Preparation of correspondence and reports related to registry activities.

7. Provides travel support focusing on achievement of the following results:

Preparing travel authorisations, security clearances and administrative support to ICO staff travelling domestically and abroad.

8. Ensures provision of effective mail management focusing on achievement of the following results:

Receipt, registration, coding and forwarding of incoming faxes, letters and other correspondence to proper department/unit/officer.

Registration and dispatch of the outgoing communications, including pouch, and follow-up distribution. Prepares the summary of enclosure forms and necessary documents and maintains the file on pouches received to ensure that all bags are accounted for.

9. Supports the teams with office logistical / operational activities as required and performs other duties as assigned.


Competencies
Professionalism: Knowledge of

driving rules and regulations. Knowledge of the area and the current condition of roads and highways, security and safety awareness; familiarity with frequently traveled routes and routines of the more senior staff or the officers. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing: Keeping up to date with travel schedules in the office; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required. Driver training with a valid driver’s license is required.


Work Experience

A minimum of two (2) years of progressive responsible experience in driving is required.

Experience in Kenya Government motor vehicle related processes and procedures and skills in minor vehicle repair is desirable.

Experience with computer and office software packages (MS Word, Excel, etc.), knowledge of spreadsheet and database packages is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

NOTE: "fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and " Knowledge of" equals a rating of " confident" in two of the four areas.


Assesment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.




How to apply

For more information and job application details, see; United Nations Driver - Jobs in Kenya

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