United Nations Chief of Unit, Public Information Jobs in Ethiopia

Org. Setting and Reporting

ECA's mission is to deliver ideas and actions for an empowered and transformed Africa; informed by the 2030 SDGs and Agenda 2063.

The mission is guided by ECA's five strategic directions which are: advancing ECA's position as a premier knowledge institution that builds on its unique position and privilege to bring global solutions to the continent's problems and take local solutions to the continent; developing macroeconomic and structural policy options to accelerate economic diversification and job creation; designing and implementing innovative financing models for infrastructure, and for human, physical and social assets for a transforming Africa; contributing solutions to regional and transboundary challenges, with a focus on peace security and social inclusion as an important development nexus; advocating Africa's position at the global level and developing regional responses as a contribution to global governance issues.

This position is in the Publications, Conference and Knowledge Management Division (PCKMD), Publications and Conference Management Section (PCMS) at the Economic Commission for Africa (ECA), in Addis Ababa, Ethiopia. Under the overall guidance of the Director of Publications, Conference and Knowledge Management Division and the direct supervision of the Chief of Publications and Conference Management Section (PCMS), the incumbent will be in charge of the production services (documents planning and monitoring services, desktop publishing services and printing and publishing services).

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties:

• Advises the Chief, Publications and Conference Management Section on all issues related to documents processing, publishing, printing, and dissemination activities at ECA to ensure that documents and publications are published in accordance with mandates, strategic objectives, and environmental sustainability directives. and are attractively and efficiently published to green, excellent standards, and distributed for maximum impact.

• Manages and ensures compliance of ISO 14001-2015, adherence to the policy, coordinate both internal and external audits.

• Plans the biennial and annual publishing work plans for ECA and ensure timely production of the annual publication catalogue and supervises the day-to-day activities of the production services.

• Ensures that production services provides quality documents and conformity with United Nations standards, policy, and practice.

• Manages resource planning of the production services and participates in budget preparation by providing input for documentation and publishing related requirements. Monitors and reports on the use of resources.

• Supervises, counsels, motivates, and trains the staff under his/her supervision; Acts as First Reporting Officer for the Unit's staff (performance management).

• Plays a key role in the integration of emerging publishing technologies across all aspects of the operation including the launch of digital “paperless” distribution, remote translations and web-to-print services; Identifies opportunities (including new technologies and equipment) to improve efficiency and enhance operations.

• Establishes strong partnerships with key author/departments and counterparts within and outside the Organization with the aim to producing high-quality outputs and to increasing volume on a chargeback basis and provides technical guidance to the substantive Divisions and external clients on quality of publishing.

• Collaborates with the conference management services to ensure the distribution of both pre and in session documents on time for ECA conferences held at the Headquarters or outside using the latest technology (PaperSmart).

• Develops quality standards for all inputs, processes, and outputs to achieve high and constant quality production and determines the most efficient and economical process of production methodology aimed at avoiding wastage and meets delivery schedules.

• Analyses all printing and publishing processes and periodically, undertake market surveys on emerging trends in the industry and advise the management on acquisition of new equipment and replacement of old and obsolete ones and ensures adequate training for staff. Develops preventive maintenances schedules for all production equipment and

sets operation standards to optimize the lifespan of the equipment.

• Assists the Chief of the Section in monitoring all aspects of production, including implementing and monitoring productivity enhancement measures, vendor compliance, certification of documents using Systems Applications and Products (Enterprise Resource Planning) software, and human resources management including work sharing and staff exchange programme with other duty stations.

• Performs other related duties as required including acting as officer-in-charge of the Publications and Conference Management Section in the absence of the Chief.

Competencies

Professionalism: Knowledge of administrative, budgetary, financial, and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Education

An advanced university degree (Master’s or Doctorate degree, or equivalent) in publishing, management/business administration or related fields is required.

A first-level or advanced degree (Bachelor’s, Master’s or Doctorate degree, or equivalent) in any fields of studies with two additional years of relevant work experience may be accepted in lieu of an advanced university degree in the specified fields of studies.

Work Experience

A minimum of 7 years of progressively responsible experience in the administration or management of an operation is required.

Experience in publishing, media, conference services and/or logistics is desirable.

Experience with revenue generating activities or income producing activities is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in either language is required; knowledge of the other is desirable. Knowledge of another official United Nations language is an advantage.

How to Apply

For more information and job application details, see; United Nations Chief of Unit, Public Information Jobs in Ethiopia

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