United Nations Air Operations Assistant - Jobs in Uganda

United Nations Air Operations Assistant - Jobs in Uganda

Org. Setting and Reporting
This position is located within Aviation Section of the United Nations Mission in South Sudan (UNMISS). The Air Operations Assistant will be based in Entebbe and will report to the Chief Air Operations Officer (MAOC) in Juba. Entebbe classified in the "B" category and as a family duty station.

Responsibilities
Within delegated authority, the Air Operations Assistant will carry out the following duties:

•Coordinates and plans air transportation activities in accordance with the Standard Operating Procedures (SOPs), UN directives, Department of Peacekeeping Operations.
•Ensure air operations activities are conducted in compliance with Air Task Orders (ATOs), Standard Operating Procedures, UN directives, ICAO, IATA and the host country’s aviation standards, practices, procedures, and regulations.
•Provides inputs to the management for the efficient, effective and safe use of the UN air assets.
•Coordinate routine (regular passenger/cargo, logistics, resupply) flights, special (causality and medical evacuation, VIP) flights and military operational flights.
•Determination of Aircraft Specifications, Coordinate Procurement Processes (ITBs), manage Aircraft Contracts /Letter of Assist (LOA).
•Participate in the development of UNMISS Aviation Operational Requirements, Assessment of Aircraft Cost / Budget Estimates;
•Monitors technical and safety performance of aviation assets.
•Verify airfields/Air terminal(s) and landing sites are suitable and equipped for UN air operations in accordance with the requirements of DOS Aviation manual, SOPs and UN AVSTADS
•Monitors and evaluates compliance with the Department of operational support (DOS) Aviation Safety Programme and corrects aviation safety deficiencies.
•Coordinates distribution of aviation safety documents to concerned personnel within the Mission.
•Assists in conducting inspections of aircraft, aircrews and ground handling service providers to ensure compliance with the provisions of the long-term aircraft charter agreements, Letters of Assist (LOAs),
ground handling contracts; and properly certified in accordance with the Annex 8 to the Chicago Convention.
•Produces aircraft performance, carrier assessment and contract completion reports.
•Liaises with relevant aviation authorities for the coordination of flight clearances.
•Assists in the development and implementation of the Mission Aviation SOPs.
•Creating/developing and managing electronic application/database reports, visualizations, and dashboards.
•Diagnosing and troubleshooting all aviation application/databases errors.
•Maintain, monitor, and continually improve aviation systems and applications
•Coordinate and ensure aviation security activities related to operations at airfields/air terminals used for UN operations
•Train and provide technical assistance and support to stakeholders for proper access to electronic systems and applications.

•Performs other related duties as required

Competencies
Professionalism:
Proven analytical and evaluation skills. Thorough knowledge of all forms of air transportation activities. Thorough knowledge of aviation safety requirements. Ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; demonstrated analytical and evaluative skills. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Accountability:
Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education
High School Diploma or equivalent is required.

Job - Specific Qualification
Relevant training in Air Transportation or related field is desirable

Work Experience
At least 8 years of progressively responsible experience in aviation including at least 4 years in an occupation directly related to air transport operations, air traffic control, Flight dispatch, Pilot, Cabin crew, Flight Engineer, air navigation services, airport terminal operations, or aviation electronic applications is required.

Experience in at least two of the following fields is required:
- Flight Operations
- Airfield Management
- Flight Dispatch
- Flight following/air traffic control
- Quality assurance
- Contracts Management/Airworthiness inspectors
- Resource management/ budget/finance/accounting for air transportation services

Experience in the use of ICAO standards and recommended practices is desirable.

Knowledge of UN financial regulations and rules is desirable.

Experience in developing Statements of Requirements and Scope of Works for Aviation Specialized Goods and Support Services, as well as Conduct evaluations on goods and services bids is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.



How to apply
For more information and job application details, see; United Nations Air Operations Assistant Jobs in Uganda

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