UNHCR Senior Procurement Officer Jobs in Kenya

UNHCR Senior Procurement Officer Jobs in Kenya

Organizational Setting and Work Relationships

The position may be located at Headquarters (within DESS), in a Regional Bureau or in a Country Office. In the Bureau, the incumbent normally reports to the Senior Management in charge of Supply, Senior Supply Coordinator, Senior Operations Coordinator or to the Head of Bureau Strategic Planning and Management Service or the Senior Strategic Planning and Management Coordinator.

In the Country Operation s/he normally reports to the Head of Office, to the Representative or the Deputy Representative (Operations) at the same level as the Programme and Administration functions.

The Senior Procurement Officer leads, oversees, coordinates, and supports the procurement activities at global, regional, or country operations level. The incumbent will lead a procurement team, whilst discharging her/his duties and in doing so s/he will supervise staff in the international professional and general service category.

Duties

Design and continuously improve procurement planning tools and procedures to be used by UNHCR and partner Organizations.

Establish strategic procurement plans to improve value for money and monitor procurement forecasts versus actual requirements, factoring in sustainably, economic, environmental and/or climate considerations.

Develop procurement and supply chain strategies for important commodities and services and ensure adequate capacity to respond to emergencies.

Make recommendations to improve contract clauses and processes to ensure the best delivery and service terms.

Coordinate, manage and support the procurement process to ensure timely, cost-effective, and adequate delivery of goods and services to support operational needs.

Conduct market surveys, identify, assess, and select vendors based on their capability for timely and effective delivery.

Advise on relevant purchase requests to ensure they are complete and in accordance with specifications, standards, procurement policy and procedures, available resources, and delivery time.

Clear and approve relevant tendering documents for procurement of goods and services up to delegated authority.

Negotiate and conduct interviews with suppliers as required.

Prepare, clear, approve and present relevant submissions to the relevant Committee on Contracts in conformity with UN/UNHCR Financial Rules and Regulations, in the role of Ex-Officio.

Prepare contracts and Purchase Orders based on Statement of Works or Terms of Reference from requesting sections and send confirmations, requests for inspection and other correspondence.

Approve and sign contracts and purchase orders, as well as frame agreements according to delegated authority.

Support and guide the office, on the procurement aspect, should they need additional office space or extensions to their office leases, lease hold improvements or other construction.

Coordinate with CBI stakeholders the design and implementation of the market assessment and market monitoring to determine if CBI is option. Carry out the procurement action to contract Financial Service Providers (FSP).

Ensure Vendor review and administration is properly conducted and managed, including maintenance of the vendor and item master databases.

Organize and conduct periodic contract performance reviews in conjunction with requesting units and provide feedback to relevant parties.

Monitor the quality and accuracy of supply chain related data in relevant business systems.

Analyse statistical information; identify trends and developments in procurement related matters that will assist in decision making.

Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain.

Disseminate, promote, and monitor compliance with UNHCR's global policies, standards, and guidance on supply chain management.

Coordinate the work of the procurement function to achieve operational objectives in a timely and cost-effective manner. Ensure the effective and efficient use of financial and material resources within the rules and procedures of UNHCR.

Identify partners for supply chain projects based on objectives, priorities, strengths, and resources of the Partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.

Coordinate activities of Partners and/or contractors performing supply related activities and ensure that they understand and adhere to relevant UNHCR rules and

procedures.

Advise operations and colleagues on partner procurement multifunctional team role and Partner Procurement Qualification processes and requirements.

Regional Bureaux

Advise Country Operations in implementing procurement strategies based on requirements, risks, and emergency context. Contribute to the elaboration of contingency planning whenever needed.

Provide advice, capacity-building, coaching and guidance on policy and operational issues to ensure compliance with UNHCR procurement rules and regulations.

Advise and review the sourcing/procurement aspects of the supply function, as Bureau remains a procurement-prone region requiring a sound level of risk management tools.

Mainstream UN procurement principles, as well as UNHCR internal policies throughout the region.

Secondary review for RCC Submission.

Act as Ex-officio of the Regional Committee on Contracts.

Capture analyse and report on procurement data from the different Country Operations of the Bureau.

Monitor adequate implementation of procurement KPIs for the region and draft regional ones, as required.

Minimum Qualifications

For P4/NOD - 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree

Field(s) of Education

Procurement, Supply, Logistics, Business Administration, Law, Engineering, or other relevant field.

Certificates and/or Licenses

Proc & Supply Fellowship-CIPS I

APSO/UNDP Procurement

UN Joint Logistics Centre

Project Management Certification

Relevant Job Experience

Essential

Profound and extensive functional procurement expertise is essential to enable effective procurement processes that deliver the best outcomes for UN in compliance with rules and regulations.

Strong theoretical background and substantive experience in contracting for goods and services, excellent working knowledge of business administration and contractual laws.

Experience in handling complex contract issues in the context of public procurement. Knowledge of best practices of procurement and subject matter expert in public procurement.

Proven problem solving and statistical analysis capacity. Proven ability to lead a team.

Proven proactive and customer service-oriented attitude.

Experience in contracts negotiations; ability to provide technical guidance to subordinate staff; ability to plan and organise work assignments, often under close deadlines.

Proven ability to deal with multiple tasks with speed, in a courteous and service-oriented manner.

Team player, flexible and adaptive in various situations, including multi-cultural and multi-lingual environments.

A combination of excellent technical and soft management skills including an extensive experience in negotiations is a further requirement Good understanding on applying International Commercial Terms (INCOTERMS), experience in international transport arrangements by air, sea and land including basic understanding on customs clearance formalities, cargo specific requirements (i.e. dangerous goods, temperature-controlled goods, etc) and basic packaging / palletization requirements.

Desirable

Combination of academic knowledge, procurement management and field supply experience. Technical knowledge of types of services and goods purchased by UNHCR's Headquarters as well as Regional and Field Offices.

Relevant training, such as CIPS, IAPSO, UNJLC or other public procurement trainings. Experience and working knowledge of ERP systems, and UNHCR¿s MSRP Supply Chain Module.

Functional Skills

SC-Supply Planning

SC-PeopleSoft Supply Chain Management

SC-Customer Oriented Skills - Care

SC-Contract management

SC-UN/UNHCR Procurement Rules and Procedures

IM-Statistics Analysis

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

How to Apply

For more information and job application details, see; UNHCR Senior Procurement Officer Jobs in Kenya

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