UNHCR Associate Administrative Officer Jobs in Rwanda
UNHCR Associate Administrative Officer Jobs in Rwanda
Procedures and Eligibility Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
Applicants must be nationals of, and be locally recruited within the country of their employment.
Duties and Qualifications
Associate Administrative Officer
All UNHCR staff members are accountable to perform their duties as reflected in their job description.
They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.
In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
Contribute to the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
Monitor the day-to-day personnel and administrative operations of the office.
Provide advice on personnel and administrative policies and procedures.
Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.
Participate in the recruitment and appointment process, and assist with administrative formalities concerning local General Service staff.
Coordinate training and capacity-building activities to staff in administrative related areas.
Assist with the preparation of staffing and administrative budget requirements for the office.
Assist in the competitive procurement process for selecting, awarding and issuing local contracts, in line with UNHCR regulations, rules and procedures.
Facilitate the
mission travel of staff, including following up on travel authorizations, bookings, tickets.
Monitor the quality and timeliness of goods and services delivered to the office.
Manage contracts and relations with suppliers.
In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of DHR.
Perform other related duties as required
Minimum Qualifications
Years of Experience / Degree Level
3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree
Field(s) of Education
Public or Business Administration; Economics; or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)
Relevant Job Experience
Essential:
Work experience in at least one of the following fields: Human Resources, Administration, Budget, Finance, and Procurement. Excellent computer skills, in particular in MS Office applications.
Desirable:
Working experience of at least one year in an intergovernmental organization (United Nations or similar). Good knowledge of UNHCR¿s administrative rules and procedures.
Working experience with PeopleSoft/Oracle Financial and/or HR modules.
Functional Skills
• AD Field Administration;
• Managing Office Facilities and Assets;
• RM Resource Management;
• Funds Monitoring/Cash management;
• UN-UNHCR Financial Rules and Regulations and Procedures;
• Financial Management;
Language Requirements
Knowledge of English and UN working language of the duty station if not English and local language.
How to Apply
For more information and job application details, see; UNHCR Associate Administrative Officer Jobs in Rwanda
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