UNHCR Assistant Inter-Agency Coordination Officer Jobs in South Africa
UNHCR Assistant Inter-Agency Coordination Officer Jobs in South Africa
Operational ContextThe Assistant Inter-Agency Coordination Officer will be based in the Regional Bureau for Southern Africa, which covers 16 countires in the region.
S/he plays a crucial support role in ensuring UNHCR’s approach to partnership and inter-agency processes are coherent.
Duties
Include partners in the refugee response, respecting their respective mandates and programme priorities.
Provide appropriate support for operational planning and forward looking coordination of the inter-agency humanitarian and development response.
Facilitate humanitarian response coordination activities and support coordination meetings as required, including by preparing meetings, drafting minutes and follow-up documentation.
Manage the flow of information to/from the supervisor and other senior staff, including heads of field offices and field based coordination staff; identify priority matters that need to be urgently addressed by the Supervisor.
Draft correspondence, documents and reports, and prepare tables and ensure follow-up.
Prepare background information for meetings to be attended/chaired by the Supervisor (i.e. agenda, information on the person/organization, information on the topic).
Assist the Sector Coordinators when necessary.
Assist in ensuring appropriate coordination with all refugee partners (including national and international NGOs, the International Red Cross/Red Crescent movement, UN agencies, civil society actors ), through establishment/maintenance of appropriate sectorial coordination mechanisms, including working groups at the national and local level.
Ensure appropriate links with national and local authorities, state institutions, local civil society and other relevant actors and ensure appropriate coordination and information exchange with them.
Contribute to the development and maintenance of a common strategic framework and appropriate guidelines on the IA response by way of facilitating relevant group discussions.
Identify geographical and thematic gaps in IA Coordination, and facilitate the appropriate response to those gaps.
Establish technical groups or task forces as necessary to resolve ad-hoc issues as they arise.
Ensure approval by all relevant national and sub-national authorities of the strategic documents produced by the IA Coordination Unit.
Provide stakeholders with regular reports.
Ensure review of coordination related information management products and work closely with the information management team.
Perform regular field visits and take part in regional coordination meetings.
Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level:
For NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree.
Field(s) of Education
Social Sciences;
Development Studies;
Journalism;
International Relations;
Political Affairs;
or other relevant field.
Desirable
Expertise in emergency response and preparedness planning and monitoring, including a good understanding of related standards and indicators.
Experience in change management and innovation. Work experience in refugee settings.
Functional Skills: IT-Computer Literacy;
ER-Inter-Agency Coordination Mechanisms;
ER-Inter-Agency External Relations;
ER-Inter-Agency Leadership/Coordination;
ER-Inter-Agency Resource Mobilisation;
PR-Refugee Protection Principles and Framework;
CO-Public Speaking;
MS-Drafting, Documentation, Data Presentation;
(Functional Skills marked with an asterisk* are essential)
Language Requirements
Knowledge of English and UN working language of the duty station if not English and local language.
Competency Requirements
All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.
Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies
Judgement and Decision Making
Cross-Functional Competencies:
Analytical Thinking
Planning and Organizing
Political Awareness
Eligibility
Candidates must be South African Nationals.
Interested staff members should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS, UNHCR/AI/2020/1/Rev.1). If you have questions regarding your eligibility, you may also contact the HR Unit.
In line with the RALS, the below category of candidates are eligible to apply for
internally/externally advertised vacancies.
Group 1 candidates:** Current NPO staff members holding an indefinite or fixed-term appointment are eligible to apply to advertised positions in the NPO category at their personal grade and one grade below or above, as Group 1 candidates.
External candidates
All other candidates are eligible to apply to positions in the NPO category as external candidates, including GS staff members holding a university degree and fulfilling eligibility requirements, regardless of grade or length of service, who may apply to any vacant NPO position in their country of assignment for which they qualify.
External candidates must meet the essential minimum requirements of the position.
Remuneration
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org
How to Apply
▪ Interested internal candidates need to apply through MSRP – Self-Service – Recruiting Activities – Careers (please search by JO number or by Location). Please update your personal profiles with all required information in order to be able to apply. Please consult the attached documents for further guidance on how to update the personal profile.
▪ Interested external applicants need to apply online and complete the mandatory motivation letter. For help with logging in to the MSRP External Portal, or with online applications, please contact the HR Unit well before the deadline to allow sufficient time for any technical problem to be resolved. External vacancies are posted on the external UNHCR website and applicants who do not have internal status must apply through the external UNHCR website. https://www.unhcr.org/careers.html – Careers – Career opportunities – Other Opportunities – Vacancies – sort by Location or search by Job Opening number.
▪ Applications will be accepted only via the online portals. Please do not send application via email.
▪ Not signed, incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to sit for a written test and oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).
▪ The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
▪ UNHCR strongly encourages qualified female applicants to apply. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms gender, disability, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. All applications will be treated with the strictest confidentiality.
▪ UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector General’s Office (IGO) at inspector@unhcr.org or through the online complain form at https://www.unhcr.org/php/complaints.php or by confidential fax: +41 22 739 73 80.
▪ For any technical problems encountered during the online application, please send an email to the below email address titled “Online VA Query-your name and surname”. Human Resources Pretoria RSARBHR@UNHCR.ORG
The closing date for submission of applications is 23 November 2020 midnight Geneva Time.
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