UNHCR Archivist - Record Management Jobs in South Africa
UNHCR Archivist - Record Management Jobs in South Africa
Organizational Setting and Work RelationshipsThis job may exist in HQ, Bureau, or Country Operations.
The incumbent may report to the Records and Archives Section, a Bureau or a country operation.
In both cases, the job should follow the Records and Archives policies, standards, and guidance.
The incumbent may supervise staff and work in partnership with other information management related functions.
The role is to implement best practices for managing UNHCR's information during the complete lifecycle, from the planning and creation stage until the disposition of temporary information or i-preservation in UNHCR's archives.
All UNHCR staff members are accountable for performing their duties, as reflected in their job description.
They do so within their delegated authorities, in line with the regulatory framework of UNHCR, which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies, and Administrative Instructions as well as relevant accountability frameworks.
In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
These are the expected duties for all P3 archivist:
Design and implement programs for the organization, preservation, integrity, authenticity, and accessibility of records.
Apply UNHCR's access policy to information and archives.
Implement and administrate records management, archives, and digital preservation platforms
Develop guidance and best practices on information and records and archives management.
Prepare and apply records schedules to physical and digital records
Develop and implement strategies for the digitization of physical records
Assist units and offices in HQ and Field to transfer physical and digital information of long-term value.
Participate in outreach activities
Perform other duties related to the management of information and records, and archives.
The lists below show additional duties is the job focuses on
Records Management
Facilitate the implementation of the records and archives management policy and advise on information governance for digital and physical material.
Provide training on how to manage information, transfer knowledge, and use institutional memory.
Develop Standard Operating Procedures (SOPs on information and records and archives management).
Oversee the disposition process.
Contribute to
the creation of MS Teams or Share Point sites and map content to e-SAFE or other records and archives management systems.
Support Records Management focal points.
Promote information governance best practices.
Identify and provide context on material for the Archives in digital and physical format and facilitate the transfer.
Research and Access
Manage and document communications with internal and external researchers seeking access to or information from UNHCR information resources.
Advise researchers on the availability of and restrictions on archives collections, offering guidance to identify relevant research content where required.
Conduct on-demand research on behalf of UNHCR staff members where necessary, assisting and advising on archives collections of relevance to their subject.
Take the lead in conducting declassification activities following UNHCR access policy.
Analyze research trends to anticipate future access demand and to assist in resource allocation.
Coordinate and participate in the supervision of researchers in the archives reading room.
Coordinate and project manage archival description tasks and creation of finding aids.
Coordinate and project manage catalog development tasks including preparing data for upload to UNHCR's archives catalog, improving existing catalog descriptions where required.
Digital Preservation
Oversee the web archive service
Be responsible for the pre-ingest preparation of data sets.
Implement the Digital Preservation System (DPS).
Manages digital curation and preservation tasks, looking at critical functions within DPS, in particular, the preparation of Submission Information Packages for the Digital Preservation -System.
Manages the ingest of electronic content into the DPS.
Develops policies and procedures relating to Digital Preservation.
Implements integrations between the DPS and other critical UNHCR systems.
Manages long term preservation projects with DIST and external parties.
Develops additional RAS initiatives related to the care of born-digital materials.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P3/NOC - 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
How to Apply
For more information and job application details, see; UNHCR Archivist - Record Management Jobs in South Africa
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