UN-Habitat Jobs in Kenya - Programme Management Assistant Vacancies - 110804
UN-Habitat Jobs in Kenya - Programme Management Assistant Vacancies - 110804
Posting Title:Programme Management Assistant, G5
Job Code Title:
Programme Management Assistant
Department/office:
United Nations Human Settlements Programme
Duty Station:
Nairobi
Job Opening Number:
19-programme Management-un-habitat-110804-r-nairobi (E)
Org. Setting and Reporting
The United Nations Human Settlements Programme, UN-HABITAT is the agency for human settlements.
It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.
This position is located primarily in the Urban Planning and Design Branch.Under the direct supervision of the Branch Coordinator, Urban Planning and Design Branch (UPDB), the Programme Assistant will be responsible for the following duties:
Responsibilities
Assists in the coordination of programme/project planning and preparation work for UPDB programmes and projects; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
Serves as focal point for administrative coordination of programme implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
Provides guidance/training to new/junior staff.
Performs other duties as assigned.
Competencies
Professionalism:
Knowledge of processes and procedures related to project/programme management.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns;
Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating
gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately;
Asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing:
Develops clear goals that are consistent with agreed strategies;
Identifies priority activities and assignments;
Adjusts priorities as required; allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary;
Uses time efficiently.
Education
High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away(OAHs).
Knowledge of SAP Enterprise Resource Planning (ERP), Excel, Access and other analytical tools is desirable.
Work Experience
A minimum of five years of progressively responsible experience in project administration, budget support, general administration or related area.
Knowledge of United Nations rules and procedures is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
How to Apply
Interested candidates should send their resume by 5th March 2019
For more information and job application details, see; UN-Habitat Jobs in Kenya - Programme Management Assistant Vacancies - 110804
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