UNFPA Programme Assistant Jobs in Uganda
UNFPA Programme Assistant Jobs in Uganda
The Position: The Programme Assistant delivers quality services in administration and finance to internal and external clients.
Under the overall supervision of the Representative and direct supervision of the Programme Coordinator Gulu Decentralized Office, the Programme Assistant will provide administrative and secretarial support to the sub-Office in Gulu and well as other satellite UNFPA offices in the region as deemed necessary.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
You support the effective management of UNFPA programme activities in the areas of population and development, reproductive health and gender.
You will demonstrate a client-oriented, results-focused approach to providing administrative and secretarial support to the sub-Office in Gulu and other UNFPA staff based in other districts of the Northern Ugandan region.
Main Tasks & Responsibilities
You would be responsible for:
Provide administrative and secretarial support.
Facilitate incoming missions from Kampala or elsewhere.
Maintain filing system for UNFPA supported projects
in accordance with established classification system.
Draft correspondences on programme related issues in consultation with programme officers.
Facilitate logistic support and security related issues.
Maintain Petty Cash
Initiate project needs assessment in consultation with programme officers
Provide overall management of premises.
Provide support to the sub-office and other satellite offices in the region by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
Effectively provide general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
Prepare and maintains records documents and control plans for the monitoring of project/programme implementation.
Organize meetings; initiate and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences.
Act as Secretary to internal meetings.
Draft routine correspondences.
Perform other support duties as required.
Qualifications and Experience
Education:
Completed Secondary Level Education required.
Knowledge and Experience:
Five years of relevant experience in administrative and programme support
Proficiency in current office software applications and corporate IT systems.
Languages:
Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
How to Apply
For more information and job application details, see; UNFPA Programme Assistant Jobs in Uganda
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