UNEP Staff Assistant Jobs in Kenya

Org. Setting and Reporting

In February 2013, 11 nations signed the Peace, Security and Cooperation (PSC) Framework for the Democratic Republic of the Congo (DRC) and the region, in a renewed drive to end the recurring cycles of devastating conflict in eastern DRC which impacts stability and development in the Great Lakes area of Africa. On 31 January 2014, two more countries, Kenya and Sudan, became signatories of the PSC Framework. The framework aims to help "address the root causes of conflict and put an end to recurring cycles of violence" in eastern DRC and the Great Lakes Region. In its Resolution 2098 (2013), the Security Council welcomed the signing of the PSC Framework. It called on the Special Envoy, in coordination with the Special Representative for the DRC to "lead, coordinate and assess the implementation of national and regional commitments under the PSC Framework, including through the establishment of benchmarks and appropriate follow-up measures". The Security Council further encouraged the Special Envoy to "lead a comprehensive political process that includes all relevant stakeholders to address the underlying root causes of the conflict".

This position is in the Office of the Special Envoy of The Secretary-General for the Great Lakes in Nairobi, Kenya.

Nairobi is classified as a "B" hardship duty station and a family duty station.

The incumbent reports directly to the Special Envoy, who is also the Head of the Mission.

Responsibilities

Within the limits of delegated authority, the Chief of Staff will be responsible for performing the following duties:

Management:

• Ensures the effective direction and integrated management of all the mission's activities in line with the strategic vision and guidance of the Special Envoy.

• Oversees the internal management of the mission on behalf of the Special Envoy, including providing advice on and the promotion of policies on management issues, including risk management.

• Facilitates the translation of policy intent and direction of mission leadership into viable tasks and works with components to ensure their effective implementation.

• Directs and oversees core integrated processes and mechanisms that enable the delivery of the mission's mandate, including programme management, reform/change management, information management and crisis management.

• Oversees the coordination of and support from UNHQ and UNCT in the field, ensuring the implementation of a well-articulated policy for collaboration in the implementation of mandates and the reporting and management of meetings and interactions between the Mission and Headquarters.

• Oversees the activities of all entities located in the Chief of Staff Pillar and/or the Office of the Special Envoy, as delegated by the Special Envoy.

Planning and Budgeting:

• Oversees planning and budgetary processes, including Mission-wide planning processes, ensuring coherence is maintained between mandated tasks, component plans/concepts of operations and, where appropriate, United Nations-system-wide integrated planning processes (such as Integrated Strategic Frameworks), as required by policies, guidelines and best practices on planning, in particular the Integrated Mission Planning Process (IMPP) and risk management, and incorporates mandated cross-cutting issues, such as gender mainstreaming; and, supervises and provides managerial guidance to mission planning staff to this effect.

• Facilitates the translation of policy intent and high-level direction by leadership of the operation/mission into viable work plans and works with components to ensure the implementation of those work plans.

• Provide guidance and direction to the Administrative Officer to ensure an integrated approach to the results-based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversees the process as it relates to substantive mission components.

Policy:

• Provides guidance on United Nations policies and procedures.

• Coordinates the development and implementation of cross-cutting and management policies among the various components of the Mission and liaises with the United Nations Country Team on the same, when required, and in coordination with the Special Envoy and Director Political Affairs Unit, as appropriate.

• Ensures that advice and information on cross-cutting issues is coordinated with all relevant components of the Mission prior to submission to the

Special Envoy.

Reporting, communications and information management:

• Ensures effective functioning of coherent communications structures and systems and serves as the focal point for communication with United Nations Headquarters in New York.

• Supervise the delivery of external communication and public information products.

• Oversees mission-wide, integrated procedures and systems for information analysis and management, including Intra-mission information sharing, reporting requirements, security classification, records management and publication of Intranet content.

Protocol:

• In close consultation with the Special Envoy and Director/Political Affairs Unit, facilitates discussions between the mission and signatory states on issues related to mission's functions.

• Advises the Special Envoy on protocol matters and supervises and provides guidance on the preparation and coordination of official visits.

Competencies

Professionalism: Ability to provide seasoned effective specialized advice in a broad range of human resources, financial, logistical, and administrative areas to Head of Office/Mission, and to Headquarters and senior mission staff; ability to ensure adequate preparation of reports or rationale with respect to key logistic and administrative decisions; strong negotiation and conflict-resolution skills. Demonstrate specific knowledge related to the start-up of new UN peace operations. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication;

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required;

Managing Performance: Delegates the appropriate responsibility, accountability and decision making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills;

Judgement/ Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization;

Education

Advanced university degree (Master's degree or equivalent) in one of the following disciplines: international relations, political science, business administration, public administration, management, law, or military studies. A first-level university degree in combination with two additional years qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of 15 years of progressively responsible experience in areas such as: management and administration; political, social, civil, military or legal affairs is required.

Experience in both inter-agency and operational programme management and/or planning and analysis is required.

Experience in preparing documents for the Advisory Committee on Administrative and Budgetary Questions (ACABQ) and Fifth Committee or similar bodies in a comparable international organization is required.

A minimum of seven years’ experience in the United Nations system or a comparable international organization is required.

A proven track record of leadership and management in multicultural settings, including coordination of interdisciplinary teams is desirable.

Experience serving in a senior advisory or managerial capacity in support of or in a field operation of the United Nations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French, oral and written, is required.

How to Apply

For more information and job application details, see; UNEP Staff Assistant Jobs in Kenya

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