UNEP Senior Programme Management Assistant Jobs in Kenya

UNEP Senior Programme Management Assistant Jobs in Kenya

Org. Setting and Reporting

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

UNEP’s Medium-Term Strategy 2022-2025 sets an ambitious course to support and integrated and balanced implementation of the 2030 Agenda.

As custodian of 26 Sustainable Development Goal indicators, UNEP aims to promote integrated approaches to country planning and implementation that support the incorporation of environmental perspectives into country plans and policies while connecting to other development objectives, such as human rights, gender equality, economic growth and employment.

Together with national stakeholders, UNEP intends to mobilize commitments and elicit collective gender-transformative actions.

The strategy puts forward deploying solutions that aspire to achieve three interlinked and mutually reinforcing strategic objectives: a)Climate stability, where net zero greenhouse gas emissions and resilience in the face of climate change are achieved; b)living in harmony with nature (SCBD, 2010), where humanity prospers in harmony with nature; and c) towards a pollution-free planet, where pollution is prevented and controlled, and good environmental quality and improved health and well-being are ensured for all.

The core enabling element of the strategy is to shift finance and business practices towards sustainable patterns of consumption and production, supporting business models based on circular approaches and promote inclusive green economies.

This post is located in UNEP's Chief Economist Office, at the Nairobi duty station and reports to the Chief Economist. Under the overall supervision of the Chief Economist, the Senior Programme Management Assistant will carry out the following tasks:

Responsibilities

• Independently provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for, typically, a large and highly complex component of the departmental programme/project initiatives, seeking guidance only in exceptional circumstances.

• Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.

• Tracks resolutions and other legislative decisions that affect programme/project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.

• Reviews, appraises and revises, as necessary, all submissions for substantive programmes/projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary for the manager with suggestions for further action.

• Works with funding agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions.

• Drafts budget and forecast based on submissions; prepares monitoring checklists, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required.

• Monitors budgetary commitments, including verification of charges and obligation documents in IMIS for all financial transactions; prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager.

• Prepares newsletters on programme/project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence.

• Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.

• Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report.

• Provides secretariat services to committees, ad hoc tasks forces, drafts and circulates agenda notes to members/participants; assembles background documentation; drafts minutes of the meeting; monitors follow-up actions.

• May undertake mission/field work in support of above activities, e.g. specific administrative, operational/control tasks for programme/project activities.

• Establishes internal databases; sets up, files, stores and manages data and information relevant to the scope of programme/project activities.

• Supervises office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.

• Assists with visualizations and updating information material such as web pages or brochures.

• Performs other duties as assigned.

Competencies

Professionalism:

Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

Completion of high school diploma or equivalent is required.

Supplementary training in business administration, management, project management or other relevant field is desirable.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Work Experience

A minimum of ten (10) years of experience in programme or project administration, technical cooperation or related area is required.

Work Experience with Enterprise Resource Planning System (ERP) e.g., UMOJA is required.

Experience within the United Nations system or similar international organization is desirable.

One (1) year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required and knowledge of French is desirable.

How to Apply

For more information and job application details, see; UNEP Senior Programme Management Assistant Jobs in Kenya

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