UNEP Programme Management Assistant Jobs in Nairobi
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
The SWITCH Africa Green Project is being implemented by the UN Environment Africa Office, in coordination with other UN Environment divisions and partners. The Programme Assistant will provide support to the SWITCH Africa Green Project, which aims to support six African countries to achieve sustainable development and poverty eradication through the transition to an inclusive green economy and a shift to sustainable consumption and production patterns.
This position is located in the UN Environment Africa Office at the Nairobi Duty Station. Under the direct supervision of the Programme Officer, Resource Efficiency Unit, the incumbent will perform the following duties:
Responsibilities
Provide assistance in support of planning and implementation activities/processes for SWITCH Africa Green project.
Research, compile, analyze, summarize, and present basic information/data on specific programme/project and related topics.
Assist in the coordination of programme/project planning and preparation; monitor status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
Assist in the preparation and analysis of programme/project budget proposals; provide assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares
reports and ensures that outputs/services are properly categorized.
Assist in the monitoring and evaluation of programmes/projects; categorize, updates, track and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
Collaborate with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the programme Budget ( PB) and various planning instruments such as the medium-term plan and internal work plans; provide assistance on reporting equirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
Provide support to other sustainable consumption and production and green economy related projects and activities in UN Environment Africa Office.
Serve as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve
issues related to project implementation.
Prepare, maintain and update files (electronic and paper) and internal databases; design and generate a variety of periodic and adhoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
Draft correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as
prepares unit contributions for a variety of periodic reports.
Performs other duties as assigned.
Competencies
Professionalism:
Knowledge of internal policies, processes and procedures generally and in particular those related to sustainable consumption and production, resource efficiency and green economy.
Possess conceptual analytical and evaluative skills to conduct independent research and analysis.
Demonstrated ability to apply good judgment in the context of assignments given.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies;
Identifies priority activities and assignments;
Adjusts priorities as required; allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary;
Uses time efficiently.
Education
High school diploma or equivalent is required.
Supplemental training in statistics, information management, project/programme management or business analytics and reporting is required.
MUST have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters.
Work Experience
A minimum of seven (7) years of working experience in programme or project administration, statistics, monitoring and reporting or related area.
Progressive working experience in business analytics and/or performance reporting is required.
Experience in statistics and data visualization tools is desirable.
Mastery of MS Office, SQL, PowerPoint and/or Business Intelligence will be added advantage.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
Knowledge of another UN official
language is an advantage.
Assessment
Evaluation of qualified applicants may include an assessment exercise which will be followed by a competency-based interview.
Special Notice
Appointment against this post is on a local basis. This post is funded for an initial period of one year and may be subject to extension.
External candidates will be considered only when no suitable candidates from the duty station are identified. The candidates are responsible for any travel expenses incurred in order to take up the appointment.
How to apply
Interested candidates should apply online by 4th July, 2018
For more information and job application details, see; UNEP Programme Management Assistant Jobs in Nairobi
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