UNEP Programme Management Assistant Jobs in Kenya
UNEP Programme Management Assistant Jobs in Kenya
Org. Setting and Reporting The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
The overall objective of the UNEP's Economy Division is to encourage decision-makers in government, local authorities and industry to develop and adopt policies, strategies and practices and technologies that promote sustainable patterns of consumption and production, make efficient use of natural resources, ensure safe management of chemicals and contribute to making trade and environment policies mutually supportive. It promotes the development, use and transfer of policies, technologies, economic instruments, managerial practices and other tools that assist in environmentally sound decision making and the building of corresponding activities.
The Pollution and Health Unit, which is part of the Chemicals and Health Branch, leads the operationalisation of the Implementation Plan “Towards a Pollution-free Planet” and provides a coordinating hub within UNEP for addressing environment and health nexus issues. The Unit also coordinates the Air Quality Programme of UNEP. In its coordination role, the Unit promotes a common narrative, enhanced visibility and prioritization of action to address pollution and the environment and health nexus to achieve the Sustainable Development Goals. The Unit also manages projects addressing knowledge and implementation gaps in air quality and environment and health and selected areas of pollution prevention.
The position is located in the Economy Division, Chemicals and Health Branch, Pollution and Health Unit, at the Nairobi duty station. Under the supervision of the Programme Officer, Air Quality, the incumbent will be responsible for the following duties:
Responsibilities
• Assists in the coordination of programme/project planning and preparation work for air quality projects in the Pollution and Health Unit; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
• Compiles, summarizes, and presents basic information/data on specific air quality programmes/projects and related topics or issues.
• Reviews project documents especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
• Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
• Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
• Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc. and brings to the attention of management.
• Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
• Provides general office assistance and updates to the Air Quality webpage regularly; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, etc.
Competencies
Professionalism:Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of
the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required. Supplemental training in programme management, administration or related area is desirable. Must have passed the United Nations Global General Service Test (GGST), Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.
Work Experience
A minimum of five (5) years experience in the implementation of environmental programmes or project administration, technical cooperation or related area is required.
Experience dealing with programme development, budgetary and administrative issues is required.
Experience related to project management monitoring and planning is required.
Experience in programme implementation at the international level and preferably in developing countries is desirable.
Experience implementing air quality projects is desirable.
Languages
English and French are the working languages of the United Nations. For the position advertised, fluency in English is required. Knowledge of another UN languages is desired.
NOTE: ‘Fluency’ equals a rating of ‘fluent’ in all four areas (speak, read, write and understand) and ‘Knowledge of’ equals a rating of ‘confident’ in two of the four areas.
How to Apply
For more information and job application details, see; UNEP Programme Management Assistant Jobs in Kenya
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