UNDP Warehouse Clerk Jobs in South Sudan

UNDP Warehouse Clerk Jobs in South Sudan


Background

  • UNDP partners with the Global Fund to support and strengthen national responses to HIV, Tuberculosis and malaria.

  • The objective is to ensure access to quality health services for all and enable all those living or affected by the diseases to live healthy, productive lives.

  • The partnership leverages UNDP’s mandate to strengthened institutions to deliver universal access to basic services and rebuilding resilient health services in crisis and post-crisis settings.

    • UNDP supports the implementation of Global Fund programmes on an interim basis in countries facing significant capacity constraints, complex emergencies, donor sanctions, or other difficult circumstances;

    • Develops national capacity and strengthens national systems to gradually reduce the need for UNDP implementation support and to transfer the role of Principal Recipient to national entities when circumstances permit;

    • And transforms national responses to the 3 diseases by providing policy and technical support in areas of UNDP expertise and mandate, such as human rights and gender equality, sustainable financing and environmental sustainability, and reaching key populations at higher riskIn South Sudan, UNDP has been the Principal Recipient (PR) of the Global Fund grants on behalf of the Government of South Sudan since 2004. Since then, working in partnership the Ministry of Health, UNDP has been managing the Global Fund HIV, TB and Health Systems Strengthening grants in South Sudan

    Duties and Responsibilities

    Summary of key functions

  • Support the implementation of operational strategies

  • Support the provision of administrative and logistical operations

  • Provision of support to office maintenance and assets management

  • Support to knowledge building and knowledge sharing

    Under the overall guidance of the Procurement and Supply Chain Management Specialist, and direct supervision of the Warehouse Manager, the Warehouse Clerk will be responsible for the following key tasks:

  • Ensures implementation of operational strategies, focusing on achievement of the following results:

  • Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.

  • Provision of inputs to preparation of administrative team results-oriented workplans.
    Provides administrative and logistical support, focusing on achievement of the following results:

  • Receipt of shipments documentations, customs clearance arrangements, preparation of documents for UNDP shipments (received/sent,
    Preparation and filling of all necessary documentation and follow the implementation of follow-up actions, drafting correspondence related to shipments/customs clearance
    Preparations and processing of shipping documents for commodities for in-country distribution,

  • Administrative support to organization of warehouse related workshops, meetings, training
    Administrative support to organization of warehouse related field missions
    Preparation of routine correspondence, memoranda and reports in accordance with CO SOP.

  • Extracting, inputting, copying and filing data from various sources

  • Maintenance of Warehouse files in Administrative Unit

  • Checking generators, vehicle logs and preparation of the draft history reports and maintenance plans.

    Provides support to office maintenance and assets management, focusing on achievement of the following results:

  • Collection of information on assets management, maintenance of records and files on assets management.

  • Maintenance of files and records relevant to office maintenance.

    Competencies

    Operational Effectiveness

  • Ability to perform a variety of repetitive and routine tasks and duties related to general administration support Ability to review data, identify and adjust discrepancies

  • Ability to handle a large volume of work possibly under time constraints

  • Good knowledge of administrative rules and regulations

  • Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required

  • Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service

  • Ability to organize and complete multiple tasks by establishing priorities

    Managing Documents, Correspondence and Reports

  • Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
    Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction


  • Shows sound grasp of grammar, spelling and structure in the required language

  • Ensures correspondence, reports and documents comply with established UN standards

  • Ability to produce accurate and well documented records conforming to the required standard

    Planning, Organizing and Multitasking

  • Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
    Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines

  • Demonstrates ability to quickly shift from one task to another to meet multiple support needs

  • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support

    Required Skills and Experience

    Education

  • Secondary Education level and having Diploma level is an asset.

  • A certificate in Office Administration / Warehouse management will be an asset

    Experience

  • 4 years of relevant experience in warehouse operations.

  • Experience in the usage of computers and office software packages (MS Word,
    Excel, etc.). Experience in handling of web-based management systems.

    Language Requirements

  • Good command of written and spoken English.

    How to Apply

    For more information and job application details, see; UNDP Warehouse Clerk Jobs in South Sudan

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