UNDP Project Management Associate Jobs in Nigeria
UNDP Project Management Associate Jobs in Nigeria
The Project Administrative will work under the guidance of the Project Manager and in close collaboration with the ECOWAS Humanitarian Division, and ECOWAS Operations and Finance Teams.
The Project Administrative will report directly to the Project Manager.
Duties and Responsibilities
Under the guidance and direct supervision of the Project Manager, the Project Administrative Associate provides project and administrative services in support of the Regional Resilience Project.
This includes project support in financial management, planning, implementation, administrative support, reporting and information management.
The Associate implements UNDP’s policies, rules and regulations.
The Associate will identify and help resolve bottlenecks, clarify and interpret procedures in terms of project management practices.
The Associate will also work in close collaboration with the operations, programme and project teams in the UNDP Nigeria country office for resolving complex project-related issues and information delivery.
Specifically, the Project Administrative Associate will be responsible for the following three
key Result Areas:
Support to the implementation, management and monitoring of the Project:
Providing project management support;
Tracking, monitoring and reporting on the use of project resources;
Maintaining project budget;
Confirmation of availability of funds prior to review by supervisor; creating vendor set-up information in Atlas;
Ensuring the compliance of project implementation and general operations;
Generating reports and information on implementation of projects and project status.
General operational and administrative support to the Project Management Team:
Assisting the Project Manager and DRR Specialist administratively;
Coordinating and writing briefing materials and reports for meetings;
Processing Travel Requests, including timely follow-up action on medical/security clearance;
Providing administrative and logistical support for meetings, workshops, trainings, conferences, retreats and any other special events;
Handling the communication work related to the project;
Taking care of and assisting procurement of staff, goods and services;
Organizing and preparing agendas and minutes of meetings and tracking follow-up actions;
Organization and coordination of workshops, conferences, retreats, etc.
Management of the project’s documentation portfolio:
Preparing information for the audit of the project;
Editing and translating reports as necessary for in-house dissemination and/or publication;
Coordination of assets management and timely preparation and submission of periodic inventory reports;
Proper control of supporting documents of funds and activities;
Collecting and disseminating information related to the project;
Support the identification of clear and achievable financial targets, a realistic plan to reach them.
Competencies
Core:
Innovation:
Ability to make new and useful ideas work Level 3: Adapts deliverables to meet client needs.
Leadership:
Ability to persuade others to follow Level 3: Proactively seeks and recognizes the contributions of others.
People Management:
Ability to improve performance and satisfaction Level 3: Appropriately involves team in different stages of work and decision-making.
Communication:
Ability to listen, adapt, persuade and transform Level 3: Expresses information and views with adaptive reasoning and appreciation
for complexity and variation.
Delivery:
Ability to get things done while exercising good judgement Level 3: Takes responsibility for addressing critical situations and delivering core value.
Technical/Functional:
Financial Planning and Budgeting.
Level 3: Implement & Manage:
Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Fundamental knowledge of processes, methods and procedures.
Level 3: Implement & Manage:
Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Building Strategic Partnerships.
Level 3: Implement & Manage:
Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Results-Based Programme Development and Management.
Level 3: Implement & Manage:
Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Knowledge of UN and intergovernmental financial management processes.
Level 3: Implement & Manage:
Exercises skills and knowledge independently, demonstrating the ability to manage self and team responsibilities, in area of work.
Project monitoring and financial reporting.
Level 3: Implement & Manage:
Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.
Required Skills and Experience
Education:
Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
Experience:
Six years of progressively responsible administrative or programme experience (three years with University Degree) is required at the national or international level, in West Africa. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Language Requirements:
Fluency in English and working knowledge of French.
How to Apply
For more information and job application details, see; UNDP Project Management Associate Jobs in Nigeria
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