UNDP Programme/Finance Associate Jobs in Nigeria

UNDP Programme/Finance Associate Jobs in Nigeria

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Over the years, Nigeria has been contending with incessant violent conflicts across the six geopolitical zones. These include attacks by the Boko Haram insurgents in the North-East, farmer-herder conflict, resource-based conflict in the Niger Delta region, as well as a general increase of incidences of armed robbery and kidnapping for ransom.

The humanitarian crisis in North-East Nigeria remains one of the world's largest and most complex humanitarian crises. Though women constitute about 50% of the country's population and contribute in many informal ways to conflict resolution, they continue to be poorly represented in formal peace and security processes.

Under the overall guidance of the Operations Manager at the Country Office and the daily supervision of the Programme Specialist/Coordinator, the Finance Associate is responsible for the execution of a wide range of financial services and administrative processes for Enhancing Gender-Responsive Security Operations and Community Dialogue in Nigeria - Phase II and in the Country Office (CO), ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations.

The Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices, and guidelines.

The Finance Associate works in close collaboration with the Programme and Operations Team as well as with the Operations and Programme teams in UN Women CO for solving complex finance-related issues and information delivery.

Duties and Responsibilities

Implement financial strategies, in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

Perform duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls;

Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities;

Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;

Draft reports on financial status, procedures, exchange rates, costs and expenditures;

Follow-up on audit recommendations to monitor implementation of corrective actions;

Collect, verify and present information and data for use in the planning of financial resources and the formulation of the Enhancing Gender-Responsive Security Operations and Community Dialogue project and Country Office programme work plans, budgets, proposals on implementation arrangements and execution modalities;

Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required.

Provide advice and recommend solutions to a wide range of financial issues;

Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources;

Implement cost saving and reduction strategies;

Prepare and administer budgets of the Enhancing Gender-Responsive Security Operations and Community Dialogue Project in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the Enhancing Gender-Responsive Security Operations and Community Dialogue Project;

Track the appropriate and timely use of financial resources;

Create projects in QUANTUM, prepare budget revisions, revise project awards and status; and determine unutilized funds;

Implement and maintain control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status;

Maintain internal expenditure control system;

Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers.

Respond to RO /HQ requests to resolve financial data issues;

Input data in QUANTUM and monitor status. Keep stakeholders and clients informed for timely action and/or decisions;

Provide finance support to the Programme and Operations team

Prepare PO and non-PO vouchers for development projects;

Record and post transactions in QUANTUM, process payroll, travel claims, MPOs, and other entitlements;

Monitor the setup of budgets in QUANTUM to ensure they are in accordance with budgets agreed with donors and are input into QUATUM at the detailed Activity ID level;

Monitor each month over-expenditure of budgets and follow up with Budget Owner;

Monitor regularly transactions posted to projects ensuring actual expenditure has been recorded against correct budget category and activity, take timely corrective actions as required;

Monitor proper follow up of advances to implementing partners, review their financial reports together with project managers;

Monitor the financial status and under the guidance of the Operations Manager implement control mechanisms for management/development projects;

Keep stakeholders and clients informed for timely actions/decisions and review status reports for quality control;

Provide information inputs to financial reports for Regional Office, HQ Finance and stakeholders;

Associate revenue and expenditure in commitment control for non-core projects;

Provide inputs and take necessary actions to facilitate timely financial project closure;

Support financial donor reporting by providing timely information and taking necessary actions as required by UN Women Virtual Global Service Centre for financial donor reporting.

Provide administrative support to Resource Mobilization, Formulation and Management of the Programme

Compile and process information from donors, CO, and programme team, as inputs to various databases and documents.

Prepare drafts for cost sharing agreements including conditions of contributions within resource mobilization efforts, adhering to standard agreements where possible. Follow up on contributions within the CO resource mobilization efforts.

Provide administrative support in the preparation of Programme work plans, budgets and proposals on programme implementation arrangements;

Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;

Provide support to logistical, administrative and financial arrangements for organization of meetings, workshops, events and mission

Facilitate knowledge building and knowledge sharing

Conduct training and/or helping organize training events and activities; as well as participate in trainings;

Collect and compile lessons learned and best practices in financial management and services. Disseminate to clients and stakeholders as appropriate to build capacity and knowledge;

Contribute to financial business operational practices and management innovations.

Required Skills and Experience

Education and certification:

Completion of secondary education is required.

Specialized national or international certification in accounting and finance is an asset

Bachelor's degree in Finance, Accounting is an asset.

Successful completion of UN Women Accounting and Finance Test is required.

Experience:

At least 6 years of progressively responsible experience in finance;

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and spreadsheet and database packages, experience in handling of web-based management systems.

Experience in the use of Quantum is an asset.

Language Requirements:

Fluency in English is required;

Knowledge of the other UN official working language is an asset.

How to Apply

For more information and job application details, see; UNDP Programme/Finance Associate Jobs in Nigeria

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