UNDP Procurement Associate Jobs in Rwanda

UNDP Procurement Associate Jobs in Rwanda

Position Purpose

Under the guidance and direct supervision of the Procurement Analyst, the Procurement Associate provides leadership in execution of procurement services in CO ensuring their effectiveness, transparency, and integrity.

The Procurement Associate supervises and leads temporary support staff of the CO Procurement Unit. S/he promotes a client-focused, quality, and results-oriented approach in the Unit.

The Procurement Associate works in close collaboration with Operations, Programme and project teams in the Country Office, Region and UNDP HQ as well as with vendors and Government officials to deliver information, provide advisory support, and resolve complex procurement-related issues.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Incumbent is expected to display innovation, initiative, and a strong client orientation that encourages and rewards the timely delivery of services for all clients and partners. S/he might be required to undertake emerging tasks and additional duties as requested by direct supervisor or senior management.

Duties and Responsibilities

Administer and support implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.

Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through implementation of effective internal controls and proper functioning of UNDP’s client–oriented procurement management system;

Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and assist in managing workflows in Procurement Unit in coordination with supervisor;

Conducts research to provide input to the formulation and implementation of the CO contract strategy that includes tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions; and strategic procurement that includes sourcing strategy, supplier selection and evaluation, quality management, and cost reduction strategies.

Organize procurement processes for CO, projects, and collaborate with other UN Agencies

Consolidate procurement plans for the office and projects, and monitor their implementation for the country office and projects;

Organize procurement processes that include preparation and conduct of RFQ, ITB or RFP, and the receipt and evaluation of quotations, bids or proposals in full compliance with UNDP rules and regulations;

Conduct preliminary review of submissions to internal procurement review committees (CAP, RACP and ACP);

Prepare Purchase Orders and contracts in and outside e-procurement systems, prepare purchase orders for contracting services, and create vendors and buyer profiles in e-procurement. Implement internal

control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are budget check errors or other problems;

Implement harmonized procurement services and analyze new opportunities for joint procurement for the UN agencies in line with the UN reform.

Implement a sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.

Develop and update rosters of suppliers;
Implement supplier selection and evaluation.

Facilitate procurement knowledge building and knowledge sharing in CO, Region and UNDP

Organize procurement training for operations and project staff;

Organize procurement training for vendors on e-procurement modules;

Synthesize lessons learned and best practices in procurement;

Make sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Required Skills and Experience

Education:

Secondary education is required. University degree in Business Administration, Public Administration, Finance, Economics, or equivalent will be given due consideration, but it is not a requirement.

CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience:

A minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level;

At least 3 years in managing public sector procurement of goods and services would be an advantage;

Certification in supply chain management would be considered an asset;

Exposure to UN and/or UNDP procurement procedures, grant applications and program implementation is highly desirable;

Experience with procurement work in the humanitarian/multilateral context is desirable;

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge web-based management procurement systems such as ERP is required.

Language requirements

Fluency in English and national language of the duty station is required for local staff (Kinyarwanda and/or Kiswahili)

How to Apply

For more information and job application details, see; UNDP Procurement Associate Jobs in Rwanda

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