UNDP Operations manager NOC Jobs in Rwanda
UNDP Operations manager NOC Jobs in Rwanda
ContextUnder the guidance of DRR, the Operations Manager acts as an advisor to Senior Management on all aspects of CO management and operations.
This includes strategic financial, efficient administration and logistical services, ICT and common services consistent with UNDP rules and regulations.
The Operation Manager will also have an oversight function for the HR and Procurement team.
The main role is to lead the operations, ensuring smooth functioning of the CO/programmes/ projects operations, consistent, effective and efficient service delivery and constant evaluation and readjustment of the operations to take into account changes in the operating environment as and when needed.
Duties and Responsibilities
Functions / Key Results Expected
Summary of Key Functions:
Ensuring strategic direction of operations
Financial resources management and supervision of the Finance team
Efficient logistical services and supervision of the administration team
Information and communication management and supervision of ICT team
Oversee the HR Team
Oversee the Procurement Team
Common services organization and management, establishment of partnerships with other UN Agencies
Represent UNDP in OMT and act as focal person for clustering services of operations processes to GSS
As a member of the CO management team, OM ensures effective and accurate Financial Resources Management, efficient administration services, Logistical services, ICT, Protocol and Registry services management focusing on achievement of the following results
Full compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets (BSC) and monitoring of achievement of results.
Establishment of collaborate arrangements with potential partners, a Client relationship Management system for resource mobilization purposes and appropriate operational partnership arrangements.
CO business processes mapping and establishment of internal Standard Operating Procedures (SOPs) in Finance, Logistical, administration and ICT services.
Constant monitoring and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations and risk assessment.
Knowledge building and sharing with regards to management and operations in the CO, synthesis of lessons learnt/best practices, and sound contributions to UNDP knowledge networks and communities of practice.
Ensures effective and accurate financial resources management and supervision of the Finance team focusing on achievement of the following results:
Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UNDP rules and regulations.
Proper management of the contribution’s management business process and accounting for contributions to ensure that the money due to UNDP is properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation.
Performance of Manager Level 2 role in Atlas for voucher and Treasury transactions approvals, bank reconciliation. Approval of pending disbursements as the “third authority” (cheques, bank transfers, EFT). Approval of bank reconciliations.
Organization of cost-recovery mechanisms for CO services provided to projects and UN Agencies, including ensuring preparation of proforma invoices for UN agencies.
Organization and oversight of CO cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site.
Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ of the results of the investigation when satisfactory answers are not obtained.
Member of bank signatory panel.
Transaction and stop payment approval on internet banking system.
All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures.
Ensures provision of efficient administration and logistical services and supervision of the administration team focusing on achievement of the following results:
CO compliance with corporate rules and regulations in the field and elaboration of the CO administration strategies.
Oversight of administration processes and logistical services in accordance with UNDP rules
and regulations.
Proper management of UNDP assets, facilities and logistical services, including full compliance with IPSAS in the accounting for the procurement, utilization and disposal of the CO’s assets.
Ensures forward-looking information and communication management and supervision of ICT team focusing on achievement of the following results:
Use of Atlas functionality for improved business results and improved client services.
Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency and full accountability.
Maintenance of a secure, reliable infrastructure environment for ICT and adequate planning for disasters and recoveries.
Identification and promotion of different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management system, etc.
Ensures provision of efficient Support of procurement focusing on achievement of the following results:
CO compliance with corporate rules and regulations in the field and elaboration of the CO procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement promotion and introduction, performance measurement.
Elaboration of the CO contract strategy including tendering processes and evaluation, managing the contract and contractor, legal implications. Oversight of procurement processes and logistical services in accordance with UNDP rules and regulations, OM acting as Manager Level 2 in Atlas for Purchase orders approvals.
Ensures provision of efficient Support of HR focusing on achievement of the following results:
Oversee the provision of Human Resources Management services for the HR team.
Oversee the country Office compliance with corporate human resources policies and strategies.
Oversee optimal staffing of the Office and projects.
Competencies
Competencies and Selection Criteria
Core:
Innovation:Ability to make new and useful ideas work
Level 5: Creates new and relevant ideas and leads others to implement them
Leadership:Ability to persuade others to follow
Level 5: Plans and acts transparently, actively works to remove barriers
People Management:Ability to improve performance and satisfaction
Level 5: Models high professional standards and motivates excellence in others
Communication:Ability to listen, adapt, persuade and transform
Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others
Delivery:Ability to get things done while exercising good judgement
Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions
Technical/Functional
Results-Based Programme Development and Management:Contributing to results through provision of information
Job Knowledge/Technical Expertise:In-depth knowledge of the subject matter
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Client Orientation:Contributing to positive outcomes for the client
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise
Required Skills and Experience
Recruitment Qualifications
Education
Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field or a professional accounting qualification from an internationally accredited institute of accountancy ACCA, CPA etc.;
Those with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage. UNDP Advanced Accountancy and Finance Test is required for those without professional accounting certification.
Professional Certifications in Finance, administration, logistics and asset management are added advantages.
Experience
5 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments.
Experience in the usage of computers and office software packages, experience in handling of web-based management systems and ERP systems, preferably PeopleSoft.
Experience of accrual accounting, IPSAS or IFRS is highly desirable.
Language Requirements
Fluency in the UN and national language of the duty station.
How to Apply
For more information and job application details, see; UNDP Operations manager NOC Jobs in Rwanda
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