UNDP Administrative Associate (Protocol) Jobs in Nigeria

UNDP Administrative Associate (Protocol) Jobs in Nigeria

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions.

Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The UN Secretary-General launched on 1 January 2019 a bold and new global reform which repositioned the UN Development System to deliver more effectively and efficiently with the achievement of the 2030 Agenda and the Sustainable Development Goals.

A key component of the reform known as the “the efficiency agenda” aims to realize cost avoidance and performance improvement by harmonizing, centralizing and consolidating the use of resources to generate efficiencies in financial and quality terms.

As part of this strategy, the United Nations Country Team (UNCT) in Nigeria has agreed to adopt a common Protocol Service under the Business Operations Strategy to streamline quality and coherent protocol services for UN entities in Nigeria.

This position is located in the Common Services unit managed by UNDP and reports to the Head of Common Services Unit

Under the supervision of the UN House Manager, the incumbent of the post will be responsible for handling the protocol issues related to staff travel, work permits, visa and staff privileges.

Impact of Results

The key results have an impact on the success of the programmes and activities of the office of the Resident Representative while ensuring the synergy with the Operations and Programmes unit of the CO for efficiency and effectiveness.

Duties and Responsibilities

Liaise with the relevant Host Country Government entities (Ministry of Foreign Affairs and/or Protocol unit) for troubleshooting of any protocol related

matters.

Assist staff members and their recognized dependents in processing and following up their requests for visas, resident permits and diplomatic identification as well as other necessary related documents in accordance with the requirement of the United Nations and the Host Country.

Manage Airport Protocol Operations; facilitate airport lounge bookings including meeting and greeting airports in support of departure and arrival of UN officials.

Arrange airport transfers of high-level officials and key partners and support to expedite customs and immigration procedures as necessary.

Responsible for issuance of protocol routine correspondence, note verbal, reports in accordance with the Government requirements and standard office procedures.

Process annual requests for airport passes for senior staff.

Any other duties assigned by supervisor.

Required Skills and Experience

Education:

Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Experience:

A minimum of six (6) years of relevant work experience in administrative services, office management or related area is required.

Working experience in or exposure to diplomatic/protocol environment and procedures is required.

Proficient in computer application programmes, particularly in MS Office;

Experience in the diplomatic setting or INGO or UN would be an added advantage.

How to Apply

For more information and job application details, see; UNDP Administrative Associate (Protocol) Jobs in Nigeria

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