UN World Food Programme Procurement Officer Jobs in Rwanda

UN World Food Programme Procurement Officer Jobs in Rwanda

Position Details

Position Title: Procurement Officer

No of openings: 1

Contract Type: Fixed Term

Position grade: NOB

Duration: One Year, renewable subject to funding availability and Successful performance

Duty Station: Kigali

Closing Date: October 28, 2022

About WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP Rwanda works in partnership with the Government and other stakeholders through the direct implementation of integrated programmes targeting the most vulnerable people and will progressively shift towards building national capacity to formulate, manage and implement programmes for achieving zero hunger.

4Ps Core Organisational Capabilities

Purpose

Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.

Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).

Make the mission inspiring to our team:

Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.

Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.

Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.

Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.

Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

Encourage innovation & creative solutions:

Shows willingness to explore and experiment with new ideas and approaches in own work.

Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.

Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.

Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.

Build strong external partnerships:

Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.

Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.

Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

Organizational Context

This position

will be based in WFP Rwanda, Kigali country Office and the job holder will work under the direct supervision of the head of Supply Chain Unit. The Job holder will operate with a high degree of independence, guide more junior staff to ensure effective procurement services.

Job Purpose

To collect, analyse and report on information to maximise efficiency of procurement operations and activities.

Key Accountabilities (not all-inclusive)

Within delegated authority, and under the direct supervision of Head of Supply Chain Unit, the incumbent will be responsible for the following duties:

Coordinate the preparation of Country Office Annual Procurement Plan.

Coordinate and facilitate the establishment of approved Country office vendor Database.

Review purchase requisition for compliance with WFP procedures.

Solicit and analyze quotations, bids, proposals and facilitate evaluation panels and procurement committees to recommend award of contract or purchase order.

Follow up the preparation of Food Contracts, ensuring timely delivery of food commodities.

Follow up the preparations of Non – Food Purchases (Purchase Orders/Contracts, ensuring timely delivery of goods and services and expiration of contracts.
7. Support Cash Based Transfer operations by coordinating procurement staff in ensuring timely preparation of purchase orders (POCB), selection of financial service provider (FSP) and participating in retailed engagement in retailed engagement activities.

Coordinate and facilitate the retail supply chain assessment in all refugee camps to receiving cash assistance.

Contribute towards Business Operational Strategy (BOS) achievement under on UN Procurement Working Group by leveraging buying positions and mitigate duplication of activities.

Draft and prepare correspondences to respond to all enquiries (including regional) in respect to procurement matters.

Provide trainings and guidance to staff on food and non-food procurement procures.

Provide management with technical advice on food and non-food Procurement matters as well as advice Procurement Contract Committee and non-food Procurement Committee on, nominations of members, validity of committees and procurement guidelines.

Other as required.

Standard Minimum Qualifications

Education:

Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.

Language:

International Professional: Fluency (level C) in English language, and French (level B)

Experience:

At least three years of postgraduate professional experience in Public Procurement, or Supply Chain management
Language: Fluency (level C) in English language

Other Specific Job Requirements

Participate in Country Office Cash Transfer Working Group

Desired Experiences for Entry Into the Role

• Experience with procurement activities (purchasing, vendor research, etc.).
• Experience conducting cost analyses.
• Experience working with vendors or other partners.

How to Apply

For more information and job application details, see; UN World Food Programme Procurement Officer Jobs in Rwanda

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