UN World Food Programme Procurement Capacity Strengthening Associate Jobs in Rwanda

UN World Food Programme Procurement Capacity Strengthening Associate Jobs in Rwanda

Job Purpose

Provide capacity strengthening, operational support, monitoring and evaluation, and training focused on procurement of food items for school feeding. This position will support districts (Nyamagabe and Nyaruguru) and schools in those districts on procurement procedures and improve the capacity of districts and schools to efficiently procure local nutritious commodities for school feeding.

This includes supporting on negotiating with suppliers and cooperatives, developing contracts, adhering to procurement guidelines, and managing funds.

This position will be based in WFP Huye Field Office, and the incumbent will work closely with WFP Procurement staff, the School Feeding team and the Food Safety and Quality Officer in the Country Office. Close work at the district level with school feeding district coordinators is key. The incumbent will be under the overall supervision of the Head of Field Office and will report to the WFP Senior Expert on Public Procurement attached to the school feeding program in the Country Office.

Accountabilities and Responsibilities

Contribute to building the capacity of supply chain actors in districts to supply the National School Feeding Programme, around procurement processes and standards.

Work with the Districts to conduct induction courses for all newly appointed stakeholders working on procurement (e.g., school tender committee members) to acquaint them with school feeding procurement guidelines

Provide guidance on how to conduct efficient procurement operations; issue tenders, receive offers, evaluate offers, award and execute contracts or purchase orders

Work with district to conduct quarterly linkage sessions between district authorities, schools, and local suppliers for the local procurement of food items

Advocate for increased cost efficiencies of district-level procurement, such as through the purchase of fortified foods for increased nutritional value of the school meal

In collaboration with the district, coordinate the development of procurement capacity building plans for schools and participate in their dissemination to all stakeholders

Carrying out training needs assessment in schools’ and providing on job training and coaching to school procurement committees to enable them apply procurement guidelines correctly

Work with the WFP Senior Expert on Public Procurement to develop appropriately detailed procurement training modules based on the identified needs and consolidate these into a procurement training package, including an M&E framework for training efficacy.

Conduct observational visits and assessments at the school level in cooperation with district authorities/officials to better understand challenges faced by schools when conducting procurement operations

Assess the compliance at the school level with the

procurement guidelines in the School Feeding Operational Guidelines and conduct follow-up visits with schools who have received training.

Participate and organize engagement sessions with stakeholders (including headteachers, district leaders, cooperative leaders, etc.) in public food procurement, in collaboration with the WFP Senior Expert on Public Procurement.

Conduct capacity strengthening sessions with school management, school feeding procurement committees and other stakeholders on procurement of food e.g., through provision of training sessions.

Guide the school procurement committees on the appropriate utilization of public procurement templates (Procurement Plan, Expression of interest, solicitation documents, contracts, opening and evaluation reports, notification letters to school management) to align with public procurement requirements.

Provide guidance to school management in establishing School Tender Committees (STC) and ensure established committees are fulfilling responsibilities and have the correct membership.

Provide guidance and support on contract monitoring tools; mainly on monitoring and verifying food delivered.

Provide guidance on accurate and timely reports of procurement activities and how this is prepared to facilitate informed decision making and ensuring compliance with public procurement reporting requirements like timelines, valid reporting, templates.

Deliverables

Monthly progress reports on capacity strengthening activities and implementation of effective local procurement for school feeding

Capacity strengthening trainings to stakeholders

Lessons learnt report after one year

Qualifications and Experience Required

Education: First University degree in Procurement, Supply Chain, Law, Nutrition, Development studies, M&E, Business Administration, Agriculture, or other related fields with relevant work experience and/or training/courses.

Experience: At least 3 years of experience in public procurement, supply chain, purchasing, school feeding capacity strengthening processes and/or related fields

Knowledge & Skills:

Field monitoring, training, capacity strengthening at the local level

Expertise in public procurement processes in Rwanda or similar settings

Knowledge in conducting procurement oversight missions/exercises would be an advantage

Demonstrated experience/skills coordinating procurement processes

Ability to write clearly, and strong communication and presentation skills

Languages: Must have fluency in English and Kinyarwanda

How to Apply

For more information and job application details, see; UN World Food Programme Procurement Capacity Strengthening Associate Jobs in Rwanda

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