UN World Food Programme Logistics Associate (Operations) Jobs in Ethiopia

UN World Food Programme Logistics Associate (Operations) Jobs in Ethiopia

About WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Organizational Context

This job is found in Addis Ababa Country Office. Job holders report to a Logistics Officer, Head of Unit or the designate. At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services.

There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.

Job Purpose

WFP Ethiopia operations have continued to evolve in terms of volume, geographical coverage, and complexity, especially with the increasing food insecurity and worsening security situation inside the country, resulting in WFP providing food assistance to more than eight (8) million beneficiaries under various food assistance activities in 2022.

Accordingly, WFP Supply Chain has been required to devise and establish an agile and effective Supply Chain strategy and capacity to address the dynamic and rapidly evolving environment. The Logistics Officer will collect, analyse and report on information to maximise efficiency of the logistics transport operations and activities.

Key Accountabilities (not all-inclusive)

Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.

Facilitate and ensure timely delivery of food to Final Distribution Points (FDPs) in the country & delivery of Non-Food Items (NFIs) from hub to hub and FDPs.

Support management of contracted logistics vendors' activities including performance monitoring and measurement.

Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.

Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.

Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.

Facilitate and ensure delivery of bulk and break-bulk cargo from port to various hubs in Ethiopia in efficient and cost-effective way.

Process documentation for execution of logistics operations (e.g. Transport PO validation, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.

Collect and compile data, produce and/or contribute to reports and ensure information accuracy in corporate systems in support to informed decision-making.

Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.

Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

Other as required.

Standard Minimum Qualifications

Education:

A post-secondary certificate in Supply Chain, Logistics & Transport Management, business, or completion of a university degree in any other relevant field is an added advantage.

Experience:

Secondary school education completion with a minimum of 6 years of working experience OR a Bachelor’s Degree with 4 years of work experience

Knowledge & Skills:

Experience coordinating service

providers' contract execution.

Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).

Experience in evaluating offers and writing proposals.

Experience in report writing.

Language:

Fluency in oral and written communication in English (level C) and Amharic.

4Ps Core Organisational Capabilities

Purpose

Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.

Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.

Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.

Create an inclusive culture: Facilitates team building activities to build rapport in own unit.

Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.

Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.

Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.

Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.

Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

Desired Experiences for Entry Into the Role

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.


How to Apply

For more information and job application details, see; UN World Food Programme Logistics Associate (Operations) Jobs in Ethiopia

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