UN World Food Programme Logistics Associate (Contracting) Jobs in Ethiopia

UN World Food Programme Logistics Associate (Contracting) Jobs in Ethiopia

About WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Organizational Context

This job is found in Addis Ababa Country Office. Job holders report to a Logistics Officer, Head of Unit or the designate.

At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.

Job Purpose

To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Key Accountabilities (not all-inclusive)

Provide specialized support to logistics contracting activities, following standard processes, and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.

Manage logistics vendors’ contracting activities including performance monitoring and measurement.

Evaluate offers received and prepare recommendations to the Logistics Contract Committee (LCC).

Award contracts to winning companies and monitor implementation and performance of concluded contracts.

Monitor performance of contracted transporters and ensure they are providing the required level of services for WFP’s operations.

Identify, resolve and/or provide recommendations on contracting queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.

Follow up on payment processing to transporters in collaboration with LU invoice processing and Finance units.

Coordinate the establishment of storage facilities (permanent warehouses and Mobile Storage Units).

Support in gathering market intelligence, vendor assessments (e.g., transporters, retailers) to support vendor selection process.

Monitor the local transport market, logistics infrastructures, port situations, major corridors, and security situation in the country.

Contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.

Produce reports, including the quarterly Transport Market Highlights to the CSC, and ensure information accuracy in corporate systems to enable informed decision-making.

Liaise with internal and external stakeholders to contribute to effective service delivery.

Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.

Maintain efficient transporters and Clearing and Forwarding service providers shortlist for WFP Ethiopia operations and carry out shortlist review regularly and as and when required.

Participate in logistics contracting related meeting and workshops.

Provide any other logistics support as and when required.

Standard Minimum Qualifications

Education: A post-secondary certificate in Supply Chain, Logistics & Transport Management, business, or completion of a university degree in any other relevant field is an added advantage.

Experience: Secondary school education completion with a minimum of 6 years of working

experience OR a Bachelor’s Degree with 4 years of work experience

Knowledge & Skills:

Experience coordinating service providers' contract execution.

Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).

Experience in evaluating offers and writing proposals.

Experience in report writing.

Language: Fluency in oral and written communication in English (level C) and Amharic.

4Ps Core Organisational Capabilities

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.

Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.

Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.

Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.

Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.

Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.

Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.

Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.

Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Desired Experiences for Entry Into the Role

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.

• Experience in administering third party service providers’ contracts.

• Experience in compiling contract documentation.

• Experience in contract execution.

• Experience in budget monitoring and reporting.

How to Apply

For more information and job application details, see; UN World Food Programme Logistics Associate (Contracting) Jobs in Ethiopia

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