UN World Food Programme Logistics Assistant (Invoice Processing) Jobs in Uganda

UN World Food Programme Logistics Assistant (Invoice Processing) Jobs in Uganda

About WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide.

The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters.

After an emergency, WFP uses food to help communities rebuild their lives.

On average, WFP reaches more than 80 million people with food assistance in 80 countries each year.

The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief Description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience.

WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance.

Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

The selected candidate will be employed on Fixed Term

Organizational Context

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs) and Area/Field Offices.

Job holders report to Logistics Officer, a Head of Unit or the designate.

At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services.

Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

Job Purpose

To implement well-defined standard logistics/ supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Key Accountabilities (not all-inclusive)

Invoice Verification

Vetting invoices and supporting documents to ensure accuracy and completeness

Follow up invoice payments ensuring timely processing and closure of open items (POs,

GRN/SES Management

Prepare service entry sheets and support to payment reports to facilitate the payment process.

Use LESS reports to analyse and compute food losses and communicate to finance for deduction from supplier payments.

Support Vendor Management/ Supplier Development Initiatives

Requesting vendors to deliver invoices and other supporting documents on time

Support management of logistics vendors’ contracting activities including performance monitoring, new vendor assessments, measurement as well as providing guidance on best practices like documentation and invoice preparation.

Participate in new vendor onboarding briefing exercises on WFP invoicing process and provide guidance to vendors on how best to reduce errors while invoicing and finance requirements on VAT

Support other Supply Chain Activities

Support inventory management by participating in monthly stock taking and reporting with ideas to enhance process.

Involvement in closure of items identified during audit and compliance missions

Involvement in unit or cross functional / team activities especially building knowledge of and support to the funds management

4Ps Core Organizational Capabilities

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.

Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.

Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.

Make

our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.

Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.

Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.

Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.

Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.

Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

Functional Capabilities

Supply Chain Management and Optimization

Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.

Planning, Project & Resource Management

Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.

Information Management & Reporting

Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.

Market Analysis, Contracting and Operational Execution

Ability to collect and collate necessary information to enable WFP to make informed operational decisions.

Warehouse and Inventory Management

Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination

Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

Standard Minimum Qualifications

Qualifications Required (Minimum)

Degree or recognized advanced professional qualification in either Accounting, Business Administration, Logistics, Supply Chain management/Logistics/Business Administration.

A professional certificate in a related functional area is an added advantage.

Experience Required (Minimum)

5 years of experience in logistics, supply chain or operations related work

Experience in billing, cost and expense management in multilevel budget structure or country operation.

Strong experience in payment documentation and invoice processing for execution of logistics operations (e.g. warehousing, customs clearance, transport) is an added advantage


Deadline for Applications

Friday 7th October 2022

How to Apply

For more information and job application details, see: UN World Food Programme Logistics Assistant (Invoice Processing) Jobs in Uganda

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